NOTICE OF MEETING

Otoe County Courthouse

Nebraska City NE  68410

 

NOTICE IS HEREBY GIVEN that the Otoe County Board of Commissioners will meet in regular session at 8:30 a.m. on January 26, 2010 in the County Courtroom (108) of the Otoe County Courthouse.  The meetings will be open to the public.  An agenda for each meeting is kept continuously current, and is available for public inspection at the office of the County Clerk at the Courthouse, but the agenda may be modified at such meetings to include items of an emergency nature only.

 

AGENDA ___________________________________JANUARY 26, 2010

         8:30 a.m. -- Open Meeting; Call roll; Open Meetings Act posted; Accept agenda; Accept minutes

     from previous meeting; Audit and sign payroll claims; Audit and sign regular claims;

         8:40 a.m. – Dave Schmitz, Zoning Administrator: Discussion and/or action RE: Administrative Replat of

                                    Lot 1 & Part of Lot 2, Robert Doeden Subdivision located in S ½ SE ¼ 6-9-11 as

                                    Requested by Dean & Norma Berner and Linda Bowers

         8:45 a.m. – Jim Myers: Discussion and/or action to accept annual weed report

         8:50 a.m. – Jacki Schmitz: Discussion and/or action to approve grant applications for Juvenile Justice

                                    County Aid and Supplement

 

         8:55 a.m. – Road and bridge matters:

1)      Discussion and/or action RE: Proposed 1 & 6 Year Road Plan 2010 thru 2016

2)      Discussion and/or action RE: Final paperwork for Soft-Match Project - Structure C006614130 located north of Intersection B-40 and for Soft-Match Project - Structure C006615515 located north of Intersection H-54

3)      Discussion and/or action RE: FEMA assistance for flood disasters in 2007 and 2008 including bids for debris removal

4)      Discussion and/or action RE: Project C006602615 located east of Intersection M-16

5)      Miscellaneous

 

 

Other business matters to address when time allows:

      

                         Miscellaneous Correspondence and other matters that may come before the Board

 

 

 

Janene Bennett

                                                                                                                                                Otoe County Clerk

 

 

 

 

 

 

 

 

 

 

 

The County Board reserves the right to go into executive session when and if they deem it necessary.

Individuals requiring physical or sensory accommodations, including interpreter service, Braille, large print or recorded materials, please contact Janene Bennett, County Clerk, Otoe County Courthouse, P O Box 249, Nebraska City, NE 68410, (402) 873-9505), no later than 12:00 noon the day before the meeting.    

 

January 26, 2010

 

The Otoe County Board of Commissioners convened in regular session at 8:30 a.m. on January 26, 2010 to audit and sign payroll claims and regular claims and to take care of such other matters as are on the agenda for this meeting. Advance notice of this meeting was published in the Nebraska City News Press and Syracuse Journal Democrat, announced on KNCY Radio Station and posted in at least three public places. This meeting was open to the Public, and the agenda was kept current, and is on file for public inspection at the office of the Otoe County Clerk during regular business hours.

 

The meeting was called to order by Chairman of the Board, Timothy Nelsen. Answering present at roll call were Commissioner Nelsen, Commissioner Lade, Commissioner Crook, Commissioner Kreifels and Commissioner Freshman.

 

Chairman Nelsen informed the public in attendance that a current copy of the Open Meetings Act is posted on the south wall of the Courtroom. Additional copies are available upon request. He asked that all attendees turn off their cell phones or set them to vibrate while present in the meeting room.

 

Commissioner Crook made a motion, seconded by Commissioner Kreifels to accept the agenda as posted. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Nelsen, Lade, Crook, Kreifels and Freshman. Nay – none. Motion carried.

 

Commissioner Lade made a motion, seconded by Commissioner Freshman to accept the minutes from the previous meeting and not have them read as each member was furnished with a copy of same. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Lade, Crook, Kreifels, Freshman and Nelsen. Nay – none. Motion carried.  

 

Commissioner Freshman made a motion, seconded by Commissioner Crook to audit and sign payroll claims. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Crook, Kreifels, Freshman, Nelsen and Lade. Nay – none. Motion carried.

 

Having reviewed the regular claims in advance of this meeting, Commissioner Lade made a motion, seconded by Commissioner Freshman to approve payment of the regular claims. There being no further discussion, Chairman Nelsen called for a vote.  Voting aye were Commissioners Kreifels, Freshman, Lade and Crook; Commissioner Nelsen approved payment of all claims except those claims submitted by the Public Defender’s Office to which he abstained. Nay – none. Motion carried.

 

Dave Schmitz, Otoe County Zoning Administrator, presented an Administrative Replat of Lot 1 & Part of Lot 2 of the Robert Doeden Subdivision located in the S ½ of the SE ¼ S6-T9-R11; address – 2529 B Rd. Schmitz said the original subdivision was platted in the 1980’s. In order to correct the setback requirements before selling it, the lot line needs to be moved which adds an additional .18 acres to Lot 1. Commissioner Crook made a motion, seconded by Commissioner Kreifels to authorize Chairman Nelsen to sign the Administrative Replat Map of Lot 1 & Part of Lot 2, Robert Doeden Subdivision as requested by owners Linda L Bowers, Dean J and Norma S Berner. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Freshman, Nelsen, Lade, Crook and Kreifels. Nay – none. Motion carried.

 

Jim Myers, Contracted Weed Superintendent for Otoe County, came before the Board to give a brief overview of his annual weed report that must be submitted to the Nebraska Department of Agriculture by January 31st. Comparing last year’s report to this year’s, Commissioner Lade said he didn’t see many changes. Myers said the infestation was about same, so the amount of time and methods of control remained the same. Commissioner Lade said he reported an infested area to Myers this fall, but when he returned to inspect it he didn’t see a notable improvement. Chairman Nelsen asked for a motion to approve the road report. Commissioner Lade made a motion, seconded by Commissioner Freshman to approve the 2010 Annual Weed Report as written by Jim Myers. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Nelsen, Lade, Crook, Kreifels and Freshman. Nay – none. Motion carried. Chairman Nelsen then appointed Commissioners Lade and Crook to review the County’s weed policy and to work with Mr. Myers in making a determination on what is expected of him and how he should proceed. Commissioners Nelsen and Freshman will research options for mowing county owned property, such as roadside right-of-way, bridge approaches, the courthouse law and possibly abandoned cemeteries. Is it more feasible to use contracted labor, utilize current personnel or hire a seasonal employee?

 

Jacki Schmitz, who is the grant writer for the County’s Juvenile Justice Programs, presented two grant applications for Board approval. She said the County Aid grant is non-competitive, meaning that the County will receive the $13,913 grant as long as the application is received by the deadline. The money will be used to coordinate juvenile services, such as the After School Programs, Diversion Program and the CARE Program. Ms. Schmitz said the Enhanced Grant is competitive and can only be used to “enhance” existing services. Otoe County has been awarded the Enhanced Grant for the past two years. This year she is seeking $12,158 to pay fees charged by interpreters, certified facilitators, and consultants. She also hopes to sponsor day camps in the communities of Nebraska City, Douglas and Talmage which will require club leaders. The total operation cost for juvenile services is approximately $52,000 annually. In addition to grants and matching funds from the County, individuals are charged a fee to attend the juvenile programs. There were 54 participants last year. Commissioner Crook made a motion, seconded by Commissioner Lade to approve the grant applications for juvenile justice programs as presented by Ms. Schmitz. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Lade, Crook, Kreifels, Freshman and Nelsen. Nay – none. Motion carried.

 

At 9:10 a.m. Chairman Nelsen called for a short recess. The meeting resumed at 9:20 a.m. with all members being duly noted as present.

 

Lynn Denniston, Wally Pohlman and Jonathan Brinkman were present to discuss road and bridge matters.

1)     1 & 6 Year Road Plan 2010 – 2016: Denniston provided each Commissioner with a color coded map drawn up by Engineer, Mark Mainelli, indicating locations of proposed road and bridge projects. Denniston said they need to determine which projects should

be on the one year plan and which ones can be held back to the six year plan. Chairman Nelsen asked each Commissioner to prioritize projects in his/her own district. He noted that the County has spent nearly 1.5 million of the highway allocation bond money on road/bridge projects since July. He suggested meeting some afternoon to discuss priorities and put ideas together for a countywide plan – short term and long term. They need to decide whether it would be more cost effective to rent machinery and hire more personnel or use contracted labor. The 1 & 6 Plan does not include maintenance projects.

2)     Two Soft Match projects have been completed, so final paperwork needs to be submitted to the NDOR for soft-match credit. Commissioner Kreifels made a motion, seconded by Commissioner Lade to sign Resolution 2010-2 authorizing the Chairman to sign a Certificate of Compliance for Structure No. C006614130 located north of B-40. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Crook, Kreifels, Freshman, Nelsen and Lade. Nay – none. Motion carried. Commissioner Lade made a motion, seconded by Commissioner Freshman to sign Resolution 2010-3 authorizing the Chairman to sign a Certificate of Compliance for Structure No. C006615515 located north of H-54. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Kreifels, Freshman, Nelsen, Lade and Crook. Nay – none. Motion carried. Final engineering reports, pictures and construction cost worksheets will be submitted to the NDOR along with a copy of the resolutions and Certificates of Compliance.  

3)     Mark Mainelli compiled a bid package of seven groups of debris removal projects that was sent to seven contractors. Only two bids were returned – Midwest Underground, Lincoln submitted a total bid of $136,786; BF Construction of Syracuse bid a total of $87,300. However, FEMA has only offered a reimbursement of $16,184 for all of these projects. Mainelli sent a letter to NEMA asking them to revisit with FEMA representatives to see if they would reconsider the dollar amount allowed for the completion of this work. Commissioner Lade made a motion, seconded by Commissioner Freshman to accept the lowest bid from BF Construction for Groups 1, 2, 4, 5, 6 and 7 in the amount of $79,800 subject to FEMA’s reconsideration to fund these projects. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Freshman, Nelsen, Lade, Crook and Kreifels. Nay – none. Motion carried. Subsequently, Commissioner Lade made a motion, seconded by Commissioner Freshman to accept the lowest bid from Midwest Underground of $5,980 for Group 3, subject to FEMA’s reconsideration to fund said project. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Nelsen, Lade, Crook, Kreifels and Freshman. Nay – none. Motion carried.

4)     Regarding Structure C006602615 located east of M-16: The project has been suspended due to weather. A claim was submitted for partial payment of work completed.

5)     Miscellaneous: Chairman Nelsen noted that Board Members will be attending a Commissioners Workshop in Kearney February 10-12.

Supervisor Denniston asked permission to stockpile some rock at each shop yard so they would have rock readily available as calls come in to fill soft spots in the roads. All agreed he could store 20 loads at each yard.

 

Commissioner Crook acknowledged Sharon Meyer for her 23 years of service to Otoe County. A retirement reception was held for her on January 22nd.

 

  

 

 

There being no further business to come before the Board at this time, and since all items on the agenda have been disposed of, Chairman Nelsen declared this meeting adjourned at 9:51 a.m. The next regular meeting will be held on February 9, 2010.

 

I, Janene Bennett, County Clerk of Otoe County, do hereby certify that the above minutes were taken by me, and are true and correct to the best of my knowledge, and I therefore set my hand and affix the county seal this 26th day of January 2010.

 

 

 

Janene Bennett

Otoe County Clerk