NOTICE OF MEETING

Otoe County Courthouse

Nebraska City NE 68410

NOTICE IS HEREBY GIVEN that the Otoe County Board of Commissioners will meet in regular session at 8:30 a.m. on May 26, 2009 in the County Courtroom (108) of the Otoe County Courthouse. The meetings will be open to the public. An agenda for each meeting is kept continuously current, and is available for public inspection at the office of the County Clerk at the Courthouse, but the agenda may be modified at such meetings to include items of an emergency nature only.

AGENDA ___________________________________MAY 26, 2009

8:30 a.m. -- Open Meeting; call roll; Open Meetings Act posted; Accept agenda; accept minutes

from previous meeting; audit and sign payroll claims; Audit and sign regular claims

8:45 a.m. – Dave Schmitz, Zoning Administrator:

1) Public Hearing for approval of V & I Grundman Subdivision as requested by Vernon and Irma

Grundman located in E ½ NE ¼ 24-7-12; Discussion and/or action to approve

2) Public Hearing to hear support or objections to the issuance of a Conditional Use Permit to

Michael and Karen Hays allowing them to construct 3 cabins, lodge, pool, pool house, garage and bars for private use by family and friends; located in SW Corner of E ½ SW ¼ 8-9-9;

Discussion and/or action to approve issuance of the Conditional Use Permit

3) Public Hearing: Preliminary plat of KYP 3^rd Addition; Discussion and/or action to approve

9:00 a.m. – Jon Day, Executive Director for Blue Valley Behavioral Health: Annual report and budget request

9:15 a.m. – Rena Pugh, SENCA: Quarterly Report

9:30 a.m. – Jay Spearman, Ameritas: Discussion and/or action regarding procedures for issuing highway

allocation bonds

9:45 a.m. – Discussion and/or action RE: Application by Glacial Till Vineyard & Winery to add “a tower with 3

Levels all Approx 13’ x 13’” to the Premises Description of their Liquor License

(Board recommendation required by Nebraska Liquor Control Commission)

9:50 a.m. – Pat Haverty, City Administrator: Discussion and/or action RE: Keno Interlocal agreement with City

Of Nebraska City

10:00 a.m. -- Discussion and/or action regarding various road and bridge matters as listed below:

1) Accept bids for Soft Match Projects C00662115, C006621120; C006622645; C0066110P

2) Approve resolutions to reclassify the following county roads from minimum maintenance to local road status: Road 2 between Roads F & G; Road 14 between Roads O & P; Road 14 between Roads P & Q; Road 58 between Roads O & P; Road 50 between Roads N & O

3) Review reduction in the number of motor grader operators

4) Steffensmeier will be attending Highway Supt Workshop the week of June 8th

5) Request to place a stop sign at Intersection 58 & Q

6) Miscellaneous road and bridge matters

10:30 a.m. – Open bids for new fueling system at NC Road Shop; Discussion and/or action to award bid

Other business matters to address when time allows:

Discussion and/or action to appoint a County Commissioner to the Land Reutilization Commission

Jackie Smith, County Treasurer: Discussion and/or action RE: Tax Refund (s)

Discussion and/or action to renew contract with Steven Kraviec, Authorized Attorney for Child Support

Enforcement; Discussion and/or action RE: Incentive payments for Child Support Services

Discussion and/or action to sign sub-group application for Blue/Cross Blue/Shield Insurance

Miscellaneous Correspondence and other matters that may come before the Board

Janene Bennett

Otoe County Clerk

The County Board reserves the right to go into executive session when and if they deem it necessary.

Individuals requiring physical or sensory accommodations, including interpreter service, Braille, large print or recorded materials, please contact Janene Bennett, County Clerk, Otoe County Courthouse, P O Box 249, Nebraska City, NE 68410, (402) 873-9505), no later than 12:00 noon the day before the meeting.

May 26, 2009

The Otoe County Board of Commissioners convened in regular session at 8:30 a.m. on May 26, 2009 to audit and sign payroll claims and regular claims and to take care of such other matters as are on the agenda for this meeting. This meeting was open to the Public, and the agenda was kept current, and is on file for public inspection at the office of the Otoe County Clerk during regular business hours.

The meeting was called to order by Chairman of the Board, Timothy Nelsen. Answering present at roll call were Commissioner Nelsen, Commissioner Lade, Commissioner Crook, Commissioner Kreifels and Commissioner Freshman.

Chairman Nelsen informed the public in attendance that a current copy of the Open Meetings Act is posted on the south wall of the Courtroom. Additional copies are available upon request. He asked that all attendees turn off their cell phones or set them to vibrate while present in the meeting room.

Commissioner Freshman made a motion, seconded by Commissioner Kreifels to accept the agenda as posted. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Nelsen, Lade, Crook, Kreifels and Freshman. Nay – none. Motion carried.

Commissioner Kreifels made a motion, seconded by Commissioner Crook to accept the minutes from the previous meeting and not have them read as each member was furnished with a copy of same. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Lade, Crook, Kreifels, Freshman and Nelsen. Nay – none. Motion carried.

Commissioner Crook made a motion, seconded by Commissioner Lade to audit and sign payroll claims. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Crook, Kreifels, Freshman, Nelsen and Lade. Nay – none. Motion carried.

Having reviewed the regular claims in advance of this meeting, Commissioner Lade made a motion, seconded by Commissioner Freshman to approve payment of the regular claims. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Kreifels, Freshman, Lade and Crook; Commissioner Nelsen approved payment of all claims except those claims submitted by the Public Defender’s Office to which he abstained. Nay – none. Motion carried.

Chairman Nelsen noted that a Commissioner needs to be appointed to serve on the Land Reutilization Commission. The Commission handles sales of Otoe County property which has been foreclosed upon. After the sale is made, the property can be re-added to the tax rolls. Commissioner Crook made a motion, seconded by Commissioner Freshman to appoint Commissioner Lade to serve as a member of the Land Reutilization Commission. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Freshman, Nelsen, Lade, Crook and Kreifels. Nay – none. Motion carried.

Chairman Nelsen opened a public hearing regarding approval of the V & I Grundman Subdivision located in the E ½ NE ¼ S24-T7-R12 with an address of 1538 S 48^th Rd. According to Surveyor, Dave Schmitz, the owners, Vernon and Irma Grundman, want to subdivide 4.4 acres from the original 80 acre farmstead that encompasses the house and barns. The plat includes a drive easement from Hwy 67 to the pasture and a waterline easement to supply water to the house. Schmitz said the Grundmans already have a buyer for the acreage. There being no other comments, Chairman Nelsen closed the public hearing. Commissioner Freshman made a motion, seconded by Commissioner Crook to authorize the Chairman to sign the plat map for V & I Grundman Subdivision located in the E ½ NE ¼ S24-T7-R12 as it was presented. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Nelsen, Lade, Crook, Kreifels and Freshman. Nay – none. Motion carried.

Chairman Nelsen opened a pubic hearing to hear support or objections to the issuance of a Conditional Use Permit to Michael & Karen Hays. Mark Watermeier, representing the Hays’, first made note of a correction. He said there was a typographical error in the public notice – “bars” should be corrected to “barns”. The Hays’ would like to construct 3 cabins, a lodge, pool house, garage and barns on property located in the SW Corner of the E ½ of the SW ¼ S8-T9-R9 near County Roads C & 3. The facilities are being built for private use by family and friends. Dave Schmitz noted that the Planning Commission set several conditions before approving the Permit: There shall be turnarounds every 900 feet to accommodate emergency equipment; there shall be road access to Cabin 1; and the pool needs to be approved by the State. There being no further comments, Chairman Nelsen closed the public hearing. Commissioner Crook made a motion, seconded by Commissioner Lade to approve issuance of a Conditional Use Permit to Michael and Karen Hays allowing them to construct 3 cabins, a lodge, pool, pool house, garage and barns on property located in the SW Corner of the E ½ of the SW ¼ S8-T9-R9; stipulating the same conditions as set by the Otoe County Planning Commission. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Lade, Crook, Kreifels, Freshman, and Nelsen. Nay – none. Motion carried.

Chairman Nelsen opened a public hearing to hear comments regarding the Preliminary Plat of KYP 3^rd Addition located in Part of Lot 1 of KYP Subdivision in the SE ¼ of the SW ¼ S11-T8-R13. According to Zoning Administrator Schmitz, the owners, Skip and Monica Welsh, have complied with all zoning regulations to establish lots for a subdivision, including letters from the various utility sources stating they will be able to provide service to the newly created lots in the southeast corner of the Golf Course. Schmitz said the Final Plat will be brought back for approval next month. There being no further comments, Chairman Nelsen closed the public hearing. Commissioner Freshman made a motion, seconded by Commissioner Crook to authorize Chairman Nelsen to sign the Preliminary Plat Map for KYP 3^rd Subdivision located in Part of Lot 1 of KYP Subdivision in the SE ¼ of the SW ¼ S11-T8-R13 as requested by William and Monica Welsh, members of the Welsh Management Group. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Crook, Kreifels, Freshman, Nelsen and Lade. Nay – none. Motion carried.

Other business matters were addressed at this time.

Commissioner Lade made a motion, seconded by Commissioner Freshman to approve a tax refund to Neal Bentzinger in the amount of $411.22. The refund is the result of an assessment error discovered last month. An irrigation system located on the Johnson County side of the county line road was being taxed in both Otoe and Johnson County. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Kreifels, Freshman, Nelsen, Lade and Crook. Nay – none. Motion carried.

Discussion to approve the renewal of a Child Support Enforcement Contract with Attorney Stephen Kraviec was tabled until the next meeting. Chairman Nelsen said he wanted to confer with the County Attorney before taking action.

Notice was received from the Tax Equalization and Review Commission that Otoe County’s level of assessed value satisfies the statutory requirements and that no adjustment to the value of a class or subclass of real property will be ordered.

John Day, Executive Director of Blue Valley Behavioral Health Agency, came before the Board to make a request for continued financial support to subsidize substance abuse services. He said there are eleven offices in fifteen counties in the southeast area. The office in Nebraska City is the third largest, which provides counseling for over 600 adults and youth per year. For the past few years, Otoe County has contributed $9,000 annually to help pay for an additional counselor one day a week. He is asking for the same amount this year. Commissioner Nelsen commented it was his understanding that Blue Valley receives funding from Region V, an agency that Otoe County already contributes to. Day said the cost for an extra counselor exceeds what Region V pays for. Day said they like to provide services within 2 weeks of a reported need. With this extra counselor, they are better able to keep up with an appointment schedule of every 2 weeks. He said 90% to 95% of referrals come from the court system or law enforcement. Commissioner Nelsen said the courts have told him that the turnaround time has been taking up to 6 weeks. Day said there are times when several clients are referred for counseling and it takes time to get each one scheduled for appointments. He added that the court reports are lengthy and sometimes clients wait until the day before their court date to make an appointment. Chairman Nelsen said the Board will consider his request when writing the budget.

Rena Pugh, Family Development Associate for SENCA, (Southeast Nebraska Community Action) appeared before the Board to give a quarterly activity report. She said her office has recently moved to the new Family Center. In April, SENCA conducted a Poverty Simulation Tour that was held at Peru State College. She is still working to establish a Backpack Program for the Head Start children in Nebraska City. They have raised $176 by placing a donation canister at Casey’s Convenience Store and have collected many nonperishable food items by placing boxes at Food Pride and Pamida. Another fund raiser will be held on June 20^th when the 3^rd Annual Golf Tournament takes place at Kirkman’s Cove in Humboldt. Since May is Community Action Month, Ms. Pugh asked the Board to sign a proclamation noting said designation.

Chairman Nelsen called for a short recess at 9:20 a.m. The meeting resumed at 9:30 a.m. with all members duly noted as present.

Jay Spearman and Marc Munford from Ameritas Investment Corp thanked Board Members for selecting Ameritas as the bonding agent for issuing highway allocation bonds. Spearman said they wanted to reaffirm that the par amount for the bonds would be $2,535,000 - $2,503,312.50 will be deposited into the Project Construction Fund and $31,687.50 will cover the cost of issuance. The bond will be set up for 15 years, but it can be paid off after 5 years with no penalty. He said he will need a written description of the road/bridge projects and the name of the County’s paying agent, who typically is the County Treasurer. Munford reassured the Board they will make every attempt to sell the bonds within Otoe County, giving local bankers and investors first opportunity. They plan to return to the June 23^rd meeting to have a resolution signed authorizing the issuance of the Highway Allocation Bonds; then forward all closing documents for signature by July 6^th. Chairman Nelsen asked that they try to close by July 1^st if possible.

For the past few years, counties have been awarded incentive payments to be used to enhance the operation of child support enforcement. In February, President Obama signed the American Recovery and Reinvestment Act which now allows counties to use incentive funds as part of the county match when submitting billing documents that comply with the Cooperative Reimbursement Agreement. To qualify for the funds and maintain transparency, the State is required to track the use of the ARRA funds. Therefore, the State is asking each county to sign an addendum that specifies the new change in the law. Commissioner Freshman made a motion, seconded by Commissioner Crook to authorize Chairman Nelsen to sign Addendum #1 of the Cooperative Reimbursement Agreement for Child Support Services acknowledging that Otoe County understands and will adhere to the provisions for obtaining federal incentive payments. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Nelsen, Lade, Crook, Kreifels and Freshman. Nay – none. Motion carried.

Commissioner Nelsen and Commissioner Freshman met with Nebraska City Officials to negotiate an interlocal agreement between the two entities regarding the operation of KENO within the corporate limits of Nebraska City. Keno was established in Otoe County after the issue passed by majority vote in the 2008 General Election. By entering into an agreement, Otoe County will be permitted to operate Keno within the corporate limits of Nebraska City and within its 2 mile zoning jurisdiction outside of the corporate limits. Pat Haverty, City Administrator for Nebraska City, said the agreement was written with a duration period of 5 years, including an automatic renewal for additional one-year terms unless terminated. Under the current Operator’s Lottery Agreement with Advanced Gaming Technologies, the County receives 10% of the gross proceeds. Under the terms of the Interlocal Agreement, the County will continue to administer the operation of Keno played in establishments in Nebraska City, but will forward 5% of the gross proceeds to the City. Haverty said the City will set its own rules & procedures for those who may want to apply to conduct Keno in Nebraska City. Commissioner Freshman made a motion, seconded by Commissioner Kreifels to authorize Chairman Nelsen to sign the Interlocal Agreement between Otoe County and the City of Nebraska City thereby accepting the terms and conditions as presented with regards to Keno operation within the jurisdiction of Nebraska City. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Lade, Crook, Kreifels, Freshman and Nelsen. Nay – none. Motion carried.

The Nebraska Liquor Control Commission requires County Board approval before the Commission will process a request for adding a building to the premises description of a Liquor License. Glacial Till Vineyard & Winery, located at 344 S 2^nd Road, has requested to add a tower with three levels to their Liquor License, indicating the area where wine may be served. Commissioner Crook made a motion, seconded by Commissioner Lade to make a recommendation to the Nebraska Liquor Control Commission to honor the request being made by Glacial Till Vineyard and Winery for adding a “tower with 3 levels all approx 13’ x 13’” to the premises description of License #Y-80900. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Crook, Kreifels, Freshman, Nelsen and Lade. Nay – none. Motion carried.

The subgroup application to continue the County’s health and dental insurance with NACO’s Blue Cross/Blue Shield Plan must be submitted to NACO by June 1^st. The County Clerk said that the Board must stipulate the amount of the deductible, the percentage of the premium that the County intends to pay for its employees and families and whether the County will be participating in the deductible buy down option. Chairman Nelsen made the following recommendation: the County should increase its deductible from $1000 to $1500; the employee shall pay the first $500 toward his deductible and the County pays the remaining $1000; the County shall pay 100% for single coverage and 80% of the total premium for spouse/family coverage for both health and dental insurance. By increasing the deductible, the County will save nearly $70,000 in premium cost and reduce the overall increase from 18% to 11.5% for FY10. The Clerk noted that the County has the option to increase the deductible at the beginning of the fiscal year (July 1, 2009) or calendar year (January 1, 2010). Commissioner Nelsen made a motion, seconded by Commissioner Freshman to authorize the Chairman to sign the subgroup application for NACO’s Blue Cross/Blue Shield Health and Dental Insurance Plan indicating the following options: selection of $1500 deductible, County pays 100% of the premium cost for single coverage of health and dental insurance and 80% for spouse/family coverage; and renewal to become effective July 1, 2009; in addition the County will contract with First Concord Benefits Group to administer and process the $1000 deductible buy-down. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Kreifels, Freshman, Nelsen, Lade and Crook. Nay – none. Motion carried.

Highway Superintendent Glen Steffensmeier and Lead Supervisor, Lynn Denniston came before the Board to discuss road and bridge matters.

Highway Superintendent, Glen Steffensmeier, reported that he and Engineer, Jeff Wagner, met in the County Clerk’s Office on Friday, May 22nd to open sealed bids for various advertised bridge projects with a recommendation to award bids to the low bidders.

Project Name: C006622645 Location: West of M-60 Description: Construct Box Culvert

Vendor Amount Start/Complete

M E Collins, Wahoo $125,561.25 8-17-09 / 9-30-09

Castle Const, Columbus $139,716.40 8-3-09 / 9-15-09

TCW Construction, Lincoln $126,848.59 8-17-09 / 9-30-09

Commissioner Lade made a motion, seconded by Commissioner Crook to accept the low bid from M E Collins in the amount of $125,561.25 to construct a concrete box culvert as a replacement for Bridge #C006622645. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Freshman, Nelsen, Lade, Crook and Kreifels. Nay – none. Motion carried.

Project Name: Bridge #C006621120 Location: South of I-10Materials: CMP’s/Diaphrams

Vendor Amount Delivery Date

Ace-Eaton, Kearney $7,785.00 4-6 weeks

Midwest Svc/Sales, Schuyler $8,980.08 2-3 weeks

Metal Culverts, Jefferson City MO $8,768.30 none given

Commissioner Freshman made a motion, seconded by Commissioner Kreifels to accept the low bid from Ace-Eaton in the amount of $7,785.00 for the purchase of corrugated metal tubes and diaphrams that will be used in the replacement of Bridge #C006621120. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Nelsen, Lade, Crook, Kreifels, and Freshman. Nay – none. Motion carried.

Project Name: Bridge #C006621115 Location: South of J-10 Materials: CMP’s/Headwalls

Vendor Amount Delivery Date

Ace-Eaton, Kearney $22,496.00 4-6 weeks

Midwest Svc/Sales, Schuyler $23,017.60 4-6 weeks

Metal Culverts, Jefferson City MO $25,750.40 4-6 weeks

Commissioner Lade made a motion, seconded by Commissioner Crook to accept the low bid from Ace-Eaton in the amount of $22,496.00 for the purchase of corrugated metal tubes and headwalls that will be used in the replacement of Bridge #C006621115. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Lade, Crook, Kreifels, Freshman and Nelsen. Nay – none. Motion carried.

Project Name: C006601110P Location: South P-11 Description: Install CMP’s, etc

Vendor Amount Start/Complete

M E Collins, Wahoo $87,025.80 9-1-09 / 9-30-09

Castle Const, Columbus $62,371.52 8-24-09 / 9-25-09

General Excavating, Lincoln $70,505.00 7-6-09 / 8-31-09

Midwest Underground, Lincoln $55,090.00 7-13-09 / 8-8-09

Commissioner Kreifels made a motion, seconded by Commissioner Lade to accept the low bid from Midwest Underground in the amount of $55,090.00 to install metal tubes, headwalls and wingwalls as a replacement for Bridge #C006601110P. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Crook, Kreifels, Freshman, Nelsen and Lade. Nay – none. Motion carried.

Project Name: C006601110P Location: South P-11 Description: CMP’S/headwalls, etc

Vendor Amount Delivery Date

Ace-Eaton, Kearney $42,778.72 4-6 weeks

Midwest Svc/Sales, Schuyler $33,643.84 4-6 weeks

Metal Culverts, Jefferson City MO $39,095.50 4-6 weeks

Contech, Lincoln $31,980.00 5 weeks

Commissioner Lade made a motion, seconded by Commissioner Kreifels to accept the low bid from Contech in the amount of $31,980.00 for the purchase of corrugated metal tubes, headwalls and wingwalls that will be used in the replacement of Bridge #C006601110P. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Kreifels, Freshman, Nelsen, Lade and Crook. Nay – none. Motion carried.

2) Resolutions were presented to change the functional classification on sections of five county roads. The status of most of the roads are being upgraded so they can be rocked and used as alternative routes while the main roads or bridges are being repaired. Commissioner Nelsen made a motion, seconded by Commissioner Lade to adopt Resolution 2009-29 requesting the NDOR to change a one mile section of County Road 2 between Roads F and G from Minimum Maintenance to Local Road Status. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Freshman, Nelsen, Lade, Crook and Kreifels. Nay – none. Motion carried.

Commissioner Nelsen made a motion, seconded by Commissioner Freshman to adopt Resolution 2009-30 requesting the NDOR to change a one mile section of County Road 14 between Roads O and P from Minimum Maintenance to Local Road Status. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Nelsen, Lade, Crook, Kreifels and Freshman. Nay – none. Motion carried.

Commissioner Kreifels made a motion, seconded by Commissioner Crook to adopt Resolution 2009-31 requesting the NDOR to change a one mile section of County Road 14 between Roads P and Q from Minimum Maintenance to Local Road Status. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Lade, Crook, Kreifels, Freshman and Nelsen. Nay – none. Motion carried.

Commissioner Crook made a motion, seconded by Commissioner Kreifels to adopt Resolution 2009-32 requesting the NDOR to change a one mile section of County Road 58 between Roads O and P from Minimum Maintenance to Local Road Status. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Crook, Kreifels, Freshman, Nelsen and Lade. Nay – none. Motion carried.

Commissioner Lade made a motion, seconded by Commissioner Freshman to adopt Resolution 2009-33 requesting the NDOR to change a one mile section of County Road 50 between N and O from Minimum Maintenance to Local Road Status. There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Kreifels, Freshman, Nelsen, Lade and Crook. Nay – none. Motion carried.

3) According to the grading maps, the motor grader operators are a little behind schedule. Denniston said several factors have caused delays – intermittent rain, 1 operator on sick leave, 1 on family medical leave and 1 on vacation. But he still believes it will work out without hiring a new employee to replace the most recent retiree. He said Foreman Pohlman runs a grader when he can. Denniston also said the guys are still trying to adjust to a new schedule since the grading routes were redrawn. Commissioner Nelsen said it was their intent that when a regular operator is gone, a worker should be pulled from the construction crew and be assigned to a motor grader so that the roads are bladed every three weeks. Other comments were made from the audience. James Cook said Roads Q and N are full of chuck holes and tearing up his vehicles and machinery. Orlin Kunz asked if scarifiers are attached to every grader and if the operators know how to use them. Commissioner Nelsen explained the grader operators are covering more miles per day than before. Commissioner Lade suggested assigning a laborer to fill in as an operator rather than Pohlman who should stay with the construction crew. All agreed this season is experimental and they need to try different things to see what works best. Commissioners Nelsen and Crook said they have received mostly positive comments from constituents who are satisfied with the road conditions. Commissioner Kreifels commented that vacation time needs to be coordinated in accordance with the projects that are lined up so that there are not too many workers gone at the same time. Commissioner Freshman said it is important to have a backup grader operator when someone is going to be gone for a week or more; possibly pulling someone from Syracuse or using a rock truck driver who is qualified to operate a motor grader.

4) Steffensmeier announced that he will be attending the NACO Highway Superintendent workshop during the week of June 8^th so he won’t be present for the Commissioners’ meeting on June 9^th.

5) Commissioner Crook received a request to place STOP signs on S 58^th Rd at the intersection of 58 and Q. There is not clear view of traffic traveling north/south or east/west. The request was made by a school bus driver who claims the intersection is unsafe. According to the NDOR Sign Regulation Manual, Steffensmeier said a STOP sign cannot be installed unless it is justified by a traffic engineering study. The Board directed Steffensmeier to solicit an engineer to review the intersection.

Steffensmeier showed Board Members two types of “Weight Limit” signs that specify maximum tonnage for vehicles crossing bridges. One sign just noted a “number” indicating the tonnage limit and the second sign used truck symbols in addition to a number. He recommended using signs that included pictures of 3 truck sizes (short single axle; double axle; double trailer) with the amount of tonnage listed beside the symbol. Truckers have a better understanding of what their truck might weigh. He said the cost is $10 more per sign, but if he buys the signs without numbers, he can affix the numbers as needed or easily change them if the bridge condition changes. Commissioners Lade and Nelsen agreed that he should order the signs as needed. Steffensmeier said he can trade in the old signs that are in stock and apply credit to a new order.

Bids were opened and publicly read for the purchase of a new fueling system at the Nebraska City Road Shop. Yant Testing, Supply and Equipment Inc from Omaha submitted a bid of $47,587 for the purchase and installation of two 2000 gallon Flameshield double wall fuel tanks including vents, valve, gauges, etc; one TopKat fleet management system to control a 2 product pump; and one Gasboy 2 product, 2 hose suction pump with digital readout. Options – deduct $3000 to reuse and modify existing pump; deduct $500 if no need for report package; deduct $1050 if requirement for performance bond is dropped. Midwest Pump and Equipment from Lincoln submitted a base bid of $46,158 for the purchase and installation of two 2000 gallon Flameshield fuel tanks including valves, vents, etc.; $7,180 for the TopKat fleet management system; $6,713 for fuel pumps. The Board agreed they would take time to review the bids; then award the bid at the next meeting.

There being no further business to come before the Board at this time, and since all items on the agenda have been disposed of, Chairman Nelsen declared this meeting adjourned at 10:50 a.m. The next regular meeting will be held on June 9, 2009.

I, Janene Bennett, County Clerk of Otoe County, do hereby certify that the above minutes were taken by me, and are true and correct to the best of my knowledge, and I therefore set my hand and affix the county seal this 26^th day of May 2009.

Janene Bennett

Otoe County Clerk