NOTICE OF MEETING
NOTICE IS HEREBY GIVEN
that the Regular meeting of the Otoe County Commissioners of
AGENDA OF THE NEXT MEETING July 14,
2009
8:30 a.m. -- Open
Meeting, Call roll, Open Meetings Act posted; Accept agenda; Accept minutes
from previous
meeting;
Audit and Sign payroll claims; Audit and sign regular claims
8:45 a.m. – Rick
Sedersten, Custodian: Discussion and/or action to replace tree on east side of
courthouse
8:55 a.m. –
Service Committee
9:00 a.m. – Erik Olson,
Kimmel Orchard: Discussion and/or action to approve issuance of Special
Designated Liquor License (SDL) to several
wineries/breweries who will be participating
in a “Wine Under the Pines” event to be held August 1, 2009
9:10 a.m. – Gregg Goebel,
EMA: Discussion and/or action RE: a “License to Occupy Agreement” between
located
on the Rural Water tower site)
9:15 a.m. – Stephanie
Schrader, RCEDC Executive Director: Quarterly Report and Budget Request
9:25 a.m. – John Hassett
and/or George Payne: Discussion and/or action to approve the “Depot” and
“Avenue
Grill” as Keno Satellites in
9:30 a.m. –
9:40 a.m. – Larry
Ossowski, Blue Rivers Area Agency on Aging: Annual Report and Budget Request
9:45 a.m. – Joe Miller,
Insurance Agent: Discussion and/or RE: Insurance coverage and deductibles
including
coverage
for rented equipment
9:55 a.m. -- Safety
Committee meeting report
10:00 a.m. -- Discussion
and/or action RE: Implementation of “Once A Month
Payroll”
10:05 a.m. – Discussion and/or action RE: Road and bridge
matters
1) Discussion
and/or action RE: Douglas Shop estimates (electric, heating, demolition, etc);
Change Order #1 (Delete 1 overhead door and add 2 bubbles to roofline)
2) Delbert
Cooper, represented by Attorney Bill Davis: Discussion and/or action RE:
Construction of concrete box culvert
west of
3) Discussion
and/or action RE: Cardtrol system for fuel dispensed
at Syracuse Shop
Other business matters to address when time
allows:
Jackie
Smith,
Discussion and/or action to forward
matured tax sales to
Discussion
and/or action RE: Resolution to amend the Interlocal Agreement with Region V
Systems
and Region
V Services regarding the Region V Community Human Services Program
Miscellaneous
Correspondence and other matters that may come before the Board
Janene
Bennett, Otoe
The
Individuals requiring
physical or sensory accommodations, including interpreter service, Braille,
large print or recorded materials, please contact Janene Bennett,
July 14, 2009
The Otoe County Board of Commissioners convened in regular session at
8:30 a.m. on July 14, 2009 to audit and sign payroll claims and regular claims
and to take care of such other matters as are on the agenda for this meeting. Advance
notice of this meeting was published in the Nebraska City News Press and
Syracuse Journal Democrat, announced on KNCY radio station and posted in at
least three public places. This meeting was open to the Public, and the agenda
was kept current, and is on file for public inspection at the office of the
Otoe County Clerk during regular business hours.
The meeting was called to order by Chairman of the Board, Timothy
Nelsen. Answering present at roll call were Commissioner Nelsen, Commissioner
Lade, Commissioner Crook, Commissioner Kreifels and Commissioner Freshman.
Chairman Nelsen informed the public in attendance that a current copy of
the Open Meetings Act is posted on the south wall of the Courtroom. Additional
copies are available upon request. He asked that all attendees turn off their
cell phones or set them to vibrate while present in the meeting room.
Commissioner Crook made a motion, seconded by Commissioner Freshman to
accept the agenda as posted. There being no further discussion, Chairman Nelsen
called for a vote. Voting aye were Commissioners Nelsen, Lade, Crook, Kreifels
and Freshman. Nay – none. Motion carried.
Commissioner Lade made a motion, seconded by Commissioner Kreifels to
accept the minutes from the previous meeting and not have them read as each
member was furnished with a copy of same. There being no further discussion,
Chairman Nelsen called for a vote. Voting aye were Commissioners Lade, Crook,
Kreifels, Freshman and Nelsen. Nay – none. Motion
carried.
Commissioner Crook made a motion, seconded by Commissioner Kreifels to
audit and sign payroll claims. There being no further discussion, Chairman Nelsen
called for a vote. Voting aye were Commissioners Crook, Kreifels, Freshman, Nelsen and Lade. Nay – none. Motion carried.
Having reviewed the regular claims in advance of this meeting,
Commissioner Lade made a motion, seconded by Commissioner Freshman to approve
payment of the regular claims. There being no further discussion, Chairman
Nelsen called for a vote. Voting aye
were Commissioners Kreifels, Freshman, Lade and Crook;
Commissioner Nelsen approved payment of all claims except those claims
submitted by the Public Defender’s Office to which he abstained. Nay – none.
Motion carried.
The Regional Governing Board for Region V Systems and Region V Services
recently adopted revisions to the current Interlocal
Agreement that is in place with each of the 16 counties in southeast
Upon review and approval by the County Attorney, Commissioner Kreifels
made a motion, seconded by Commissioner Lade to authorize Chairman Nelsen to
sign the Amended and Restated Agreement for the Formation of the Region V
Community Human Services Program that includes language to update the statutory
references, to reflect changes in the state behavioral health laws and to allow
Region V Systems to expand its scope of administrative services to other
counties outside of the region. There being no further discussion, Chairman
Nelsen called for a vote. Voting aye were Commissioners Nelsen, Lade, Crook,
Kreifels and Freshman. Nay – none. Motion carried.
Rick Sedersten, Courthouse Custodian, had been asked to obtain quotes
for the purchase of an Autumn Blaze Maple Tree to be planted on the east side
of the Courthouse south of the service entrance. Pine Acres Nursery &
Landscaping offered 3 options: a 1 ½” diameter tree for $229; a 2 ½” diameter tree
for $489; or a 3 ½” to 4” diameter tree for $599. Commissioner Crook made a
motion, seconded by Commissioner Lade to purchase the largest tree in the
amount of $599. There being no further discussion, Chairman Nelsen called for a
vote. Voting aye were Commissioners Lade, Crook, Kreifels, Freshman
and Nelsen. Nay – none. Motion carried.
Jackie Smith,
Ms. Smith explained that the County is holding Certificates of Tax Sale
for several parcels of real estate wherein 3 years have elapsed since their
issuance and the right of redemption by the owners has expired. Therefore, she
is requesting the Board to institute action to foreclose the lien on these
Certificates of Tax Sale. Commissioner Freshman made a motion, seconded by
Commissioner Kreifels to adopt Resolution 2009-40, directing the
Gregg Goebel,
Erik Olson, Manager for Kimmel Orchard and Vineyard, appeared before the
Board to request approval for the issuance of Special Designated Liquor
Licenses (SDL) to several wineries and breweries who will be participating in
“Wine Under the Pines”, a wine tasting festival to be
held on August 1, 2009, at Kimmel Orchards. Olson said the festival in being
held in conjunction with the Lemon Days celebration in
Roger Clausen, Chairman of River Country Economic Development Corp
(RCEDC) appeared before the Board to make a budget request and give a quarterly
report of their latest activities. He said the County contributed $40,000 last
year and requested the same amount for this fiscal year. He noted that Stephanie
Schrader was named Director of the RCEDC on May 1st, replacing Pat Haverty. She has continued to work with several neighboring
communities to develop a regional website, using funds received from the BECA
grant. It should be up and running in mid August. Other activities include
promoting the ALCAN facility in
At 9:05 a.m. Chairman Nelsen called for 20 minute recess. At 9:25 a.m.
the meeting resumed with all members being duly noted as present.
George Payne, representing Gaming Technologies Inc, said he contacted
several businesses in
Larry Ossowski, Executive Director for Blue
Rivers Area Agency on Aging (BRAAA), presented each board member with a
brochure noting its mission – to assist older adults to remain independent in
their homes – and a list of services they can provide. This includes
transportation (Handi-bus), congregate and home
delivered meals, handyman and housekeeping, personal care, etc. To help
continue these services, he requested a contribution of $14,392 which is a 2%
increase from last year. His overall budget is $422,000 with the majority of
funding coming from federal and state sources.
Joe Miller, Agent for the County’s property and liability insurance,
came before the Board to discuss coverage for new and leased equipment. The
current policy allows up to 30 days of automatic coverage when a new purchase
is made. However, when there is a change, such as acquiring or selling a vehicle
or piece of equipment, it needs to be reported to the insurance company. Miller
asked that a county designee be appointed to complete a “Change Request” form when
these changes occur. Chairman Nelsen replied that Commissioner Freshman, who is
in charge of county property, will act as the insurance contact person for the
Road Department. In addition, he suggested that the County increase its
coverage for leased equipment from $25,000 to $100,000 and automatic coverage
for new equipment from $150,000 to $250,000, mainly due to the fact of the
increased value of heavy equipment. This policy also covers machinery that is
left on county property for the purpose of onsite demonstrations.
The Otoe County Safety Committee met on July 8, 2009, to discuss several
items. A copy of the minutes was furnished to each board member. Chairman
Nelsen questioned the request to provide AEDs (Automatic
External Defibrillators) in the county road shops when none of the road
employees have been certified to use the device. He recommended putting one in
the jail facility where deputies have been trained and certified for using it. The
Committee expressed a need for storm shelters at the
There was some discussion to pay all employees once a month. Currently,
the hourly people are paid twice a month and the salaried employees are paid
once a month. Chairman Nelsen said the
Delbert Cooper appeared to express his concerns regarding
the construction of a concrete box culvert west of
Douglas Shop: Commissioner Lade reported that he received
2 bids for the demolition of the old Douglas Shop. Gana
Trucking & Excavating,
Change Order #1 for Douglas Shop:
Cleary Building Corp was awarded
the bid to construct a new shop in
Cardtrol
System: Commissioner Freshman
said a quote was submitted by Yant Testing, Supply
& Equipment for the purchase of a fueling/monitoring system to be installed
at the Syracuse Shop. It will be the same type as the one that was purchased
for use in the Nebraska City Shop. The total cost of the system was $5,358 plus
$800 to install pulsers. The Shop currently has 3
pumps on 3 tanks, but dispenses 2 products. If the 2 diesel tanks were tied
together, it eliminates the need for one of the pulsers
– a savings of $667. This price does not include a printer at the shop, but
transactions can be forwarded to a PC at the courthouse and reports can be
printed there. Commissioner Freshman made a motion, seconded by Commissioner Lade
to approve purchase of the fueling/monitoring system from Yant
Testing, Supply & Equipment utilizing two pumps for a total cost of $5,491.
There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Kreifels, Freshman, Nelsen, Lade and Crook. Nay – none. Motion
carried.
At 10:55 Chairman Nelsen called for a short recess. The meeting resumed
at 11:00 a.m. with all Commissioners duly noted as present.
Mark Mainelli, Project Engineer, was asked to
come before the Board to review the status of various projects that have been
approved for construction within the last few months. Including FEMA, Soft Match
and non-eligible projects the total cost amounts to $1,670,552.29. Of that
total $413,343.37 will be reimbursed by FEMA and NEMA. Steffensmeier reported
that
There being no further business to come before the Board at this time,
and since all items on the agenda have been disposed of, Chairman Nelsen
declared this meeting adjourned at 11:31 a.m. The next regular meeting will be
held on July 28, 2009.
I, Janene Bennett, County Clerk of Otoe County, do hereby certify that
the above minutes were taken by me, and are true and correct to the best of my
knowledge, and I therefore set my hand and affix the county seal this 14th
day of July 2009.
Janene Bennett
Otoe