NOTICE OF MEETING
NOTICE IS HEREBY GIVEN
that the Regular meeting of the Otoe County Commissioners of
AGENDA OF THE NEXT MEETING August
14, 2007
meeting, Audit
and Sign payroll and regular claims
8:45 a.m. – Therese Trombino, Deputy Co Assessor: Discussion and/or action RE: Tax
list corrections;
Presentation of Three Year Assessment Plan
per PAT Directive 05-04;
Request to waiver
probationary period for health insurance of full-time employee
9:00 a.m. – Discussion and/or action RE: Road
and Bridge matters
a) Discussion
and/or action RE: Job description for County Highway Supt
b) Review
applications for County Road Dept employee
c) Miscellaneous
10:00 a.m. – Open Bids:
Duff Nursing Home Lease
10:15 a.m. – Jim Johnston
& John Palmtag, Otoe County Visitors Committee:
Discussion and/or action
RE: Budget request
10:30 a.m. – Marv Pesek, Veterans Service
Officer: Discussion and/or action to appoint member to Veterans
Service Committee;
Discussion – General Assistance Application – will go into exec session
10:45 a.m. – Gregg
Goebel, EM Director: Discussion and/or action RE: Adoption of Public Health
Emergency
Response Plan;
Procedures to establish quarantine – prevention of communicable diseases
11:00 a.m. – Discussion
and/or action RE: An amendment to Arbor
Link’s Liquor License that would allow
Them to make an
addition to the Clubhouse
11:15 a.m. – Jan Reed,
Register of Deeds: Discussion and/or action RE: External back-up for ROD data
11:30 a.m. – Public
Hearing: Regarding request by Diversified Foods Inc to vacate a portion of
Other business matters to address when
time allows:
Discussion and/or action RE: Proposal
to refurbish the historic mural in the Courthouse
Discussion and/or action RE: Cancel
Check #07070027 in amt of $30.00; claim submitted & paid twice
Jackie Smith, Co Treasurer:
Discussion and/or action RE: Pledged Security(s)
Discussion and/or action: Appoint
representative to Blue Rivers Agency on Aging Governing Board
Miscellaneous Correspondence and
other matters that may come before the Board
After all business
matters have been addressed, the Board will hold a budget workshop
Janene Bennett, Otoe
The
Individuals requiring
physical or sensory accommodations, including interpreter service, Braille,
large print or recorded materials, please contact Janene
Bennett,
AUGUST 14, 2007
The
Otoe County Board of Commissioners convened in regular session at 8:30 a.m. on
August 14, 2007 to audit and sign payroll claims and regular claims and to take
care of such other matters as are on the agenda for this meeting. This meeting was open to the Public, and the
agenda was kept current, and is on file for public inspection at the office of
the Otoe County Clerk during regular business hours.
The
meeting was called to order by the Chairman of the Board Joy W Schroder.
Answering present at roll call were Commissioner Schroder, Commissioner Thummel
and Commissioner Haverty.
Commissioner
Haverty made a motion, seconded by Commissioner Thummel to accept the agenda as
posted. Voting -- Commissioners Schroder, aye; Thummel, aye; Haverty, aye.
Motion carried.
Commissioner
Haverty made a motion, seconded by Commissioner Thummel to accept the minutes
from the previous meeting as mailed to them and not have them read. Voting –
Commissioners Thummel, aye; Haverty, aye; Schroder, aye. Motion carried.
Commissioner
Haverty made a motion, seconded by Commissioner Thummel to audit and sign
payroll claims and regular claims as presented, unless otherwise noted. Voting
– Commissioners Haverty, aye; Schroder, aye; Thummel, aye. Motion carried.
Chairman
Schroder informed the pubic in attendance that a current copy of the Open
Meetings Act is posted on the south wall of the Courtroom. Additional copies are available upon request.
He asked that all attendees turn off their cell phones while present in the
meeting room.
Therese
Trombino, Deputy County Assessor, presented the
following tax list corrections for Board approval. 1 and 2) John &
Stephanie Schrader – deduct $127.24 - correct error on property record card for
tax years 2005 and 2006; 3 and 4) Richard & Janene Heyen
– deduct $199.02 - correct error on property record card for tax years 2005 and
2006. Commissioner Haverty made a motion, seconded by Commissioner Thummel to
approve the tax list corrections as presented. Voting -- Commissioners
Schroder, aye; Thummel, aye; Haverty, aye. Motion carried.
Per
Directive 05-04 of the Nebraska Property Assessment and Taxation Department,
the
On
August 1st, the Administrative Assistant in the Assessor’s Office
submitted a letter of resignation, so the temporary part-time employee will
move into the permanent full-time position. She has been working for the County
on a part-time basis since January of this year. Ms. Trombino
requested that the 90 day probationary period for a full-time employee be
waived with respect to health and life insurance. Commissioner Haverty made a
motion, seconded by Commissioner Thummel to waive the health and life insurance
probationary period of 90 days since the employee has worked for the County
since January. Voting – Commissioners Thummel, aye; Haverty, aye; Schroder,
aye. Motion carried. Her insurance benefits will take effect September 1st.
Glen
Steffensmeier, County Highway Superintendent, Wally Pohlman, Rich Kuenning and
Lynn Denniston, Road and Bridge Foremen came before the Board to discuss road
and bridge matters.
At
9:02 a.m. Commissioner Haverty made a motion, seconded by Commissioner Thummel
to go into executive session to review applications submitted for the position
of a County Road Employee. Voting – Commissioners Haverty, aye; Schroder, aye;
Thummel, aye. Motion carried. The
At
9:50 a.m. Commissioner Thummel made a motion, seconded by Commissioner Haverty
to go back into regular session. Voting -- Commissioners Schroder, aye;
Thummel, aye; Haverty, aye. Motion carried. No action was taken while in
executive session.
Steffensmeier
said he has scheduled a bid opening at 9:00 a.m. on August 28th regarding
the replacement of Bridge C66022030 west of
Bridge
inspectors that were hired by the NDOR found serious corrosion on a bridge
located east of G-48 and ordered that the bridge be closed. This bridge is on
the federal aid list for replacement, but it will not be constructed until the
County can budget for 15% of the cost. The Syracuse Post Office had to reroute
the line of mail delivery, resulting in an additional 6 miles for the carrier
to travel. The Postmaster asked that Steffensmeier send him an engineer’s
report of the closing so that his carrier can get paid for the 6 additional
miles added to his mail route.
Steffensmeier
said that the large Owners and Repair Manuals are being replaced with Compact Discs.
Eventually, each Road Shop will need a computer where manuals can be downloaded
in order for the men to have access to repair and maintenance information.
There
was a brief discussion regarding care of minimum maintenance roads and the need
to remove obsolete 3 ton bridges and replacing them with culverts.
Only
one bid was submitted to lease the Duff Memorial Nursing Home. Diane Schneider,
President of Friendship Villa Ltd. offered to lease the 60 bed facility for
$130 per bed for a total of $7800 per month. Under the current lease, she is
paying $120 per bed; however, it will expire December 31, 2007. The new lease
will be for a term of 5 years with an option to renew for another 5 year term. At
the time of renewal, a new rate may be established. Commissioner Haverty made a
motion, seconded by Commissioner Thummel to accept the proposal as submitted by
Friendship Villa Ltd agreeing to a five year lease in the amount of $130 per
bed per month with the option to renew for another five years in 2012. Voting –
Commissioners Haverty, aye; Schroder, aye; Thummel, aye. Motion carried.
John
Palmtag, Chairman of the Otoe County Visitors
Committee and Jim Johnston, Director of the Nebraska City Tourism &
Commerce, came before the Board to review their budget request for 07-08. Mr Palmtag said they increased
the budget to $97,000 anticipating that the lodging tax collected will continue
or even surpass its current intake. He attributed the increased collections
this past fiscal year to the number of construction workers residing in the
lodging facilities while working on the power plant. The biggest share of the
budget is spent on advertising and promoting tourism in
Marv
Pesek, recommended reappointment of Mike Miller for another 5 year term to the
Veterans Service Committee. He has represented the
At
10:42 am. Commissioner Haverty made a motion, seconded by Commissioner Thummel
to go into executive session to discuss a general assistance application with
General Assistance Administrator, Marv Pesek. Voting – Commissioners Thummel,
aye; Haverty, aye; Schroder, aye. Motion carried.
At
10:52 a.m. Commissioner Thummel made a motion, seconded by Commissioner Haverty
to go back into regular session - Voting – Commissioners Haverty, aye;
Schroder, aye; Thummel, aye. Motion carried. No action was taken while in executive
session.
Gregg
Goebel, Emergency Management Director, who was scheduled to appear to discuss
the adoption of a Public Health Emergency Response Plan, left word that he has
been summoned to a rescue call. He said he would continue to work with the
Brandon
Burns, Manager of Arbor Links Golf Course, came before the Board to explain why
there is a need to amend their existing liquor license. Since they are planning
to construct an addition to the Clubhouse, the description of the premises
where alcohol is sold and consumed will need to be changed on the license. The
golf course is located within the jurisdiction of the County, so the Nebraska
Liquor Control Commission requires a recommendation from the
Jan
Reed, Register of Deeds, wanted to update Board members of the progress being
made on restoring her data into the computer system. When the server overheated
last month, she lost data from her deeds program between the dates of March 15th
and July 17th, 2007. She and her employees have been working overtime
to re-enter the data; they have completed entries through June 4th.
She asked the Board to increase her budget by $400 to allow for the overtime
being paid. To prevent a loss of data in the future, she plans to start backing
up records to a CD on a daily basis; then make a duplicate set of CDs that will
be stored offsite. Commissioner Haverty agreed this was a good idea and said he
will talk to all the office holders who rely on the network server to make sure
they are utilizing some type of backup that is stored offsite.
Other
business matters were addressed at this time.
Proposal
to refurbish the historical mural in the Courthouse: When renovation began in
the Courthouse over two years ago, the master plan included a recommendation to
refurbish the mural that was painted by Frank J Zimmerer
in 1952. The paint film of the mural is shrinking and pulling apart, creating a
network of cracks. In addition, the surface has been marred with scuff marks
and chips. The Gerald R Ford Conservation Center of The Nebraska State
Historical Society submitted a treatment proposal to clean the surface and fill
in the cracks with special paint; then apply a protective coating. The proposal
estimated the cost to be between $10,550.00 and $14,050.00, most of which is
labor. The
Check
cancellation: Commissioner Haverty made a motion, seconded by Commissioner
Thummel to cancel check #07070027 in the amount of $30.00 made payable to the
Sheriff’s Civil Division, Murrietta CA due to double
payment. Voting – Commissioners Haverty, aye; Schroder, aye; Thummel, aye.
Motion carried.
Board
representative: In July, Larry Ossowski, Director of
Blue Rivers Area on Aging, noted that John Hodges’ term expired as the
Pledged
Security: Mary Lou Rivett, Deputy Treasurer requested
the deposit of a pledged security with Otoe County Bank,
At
11:30 a.m. a public hearing was held for the purpose of hearing support or
objection to the vacation of a portion of county public roadway designated as
There
being no further business to come before the Board at this time, and since all
items on the agenda have been disposed of, Commissioner Haverty made a motion,
seconded by Commissioner Thummel to declare this meeting adjourned, until the
next one, which will be on August 28, 2007. Voting – Commissioners Schroder,
aye; Thummel, aye; Haverty, aye. Motion carried.
Board
members met with the
I,
Janene Bennett, County Clerk for Otoe County, do hereby certify that the above
minutes were taken by me, and are true and correct to the best of my knowledge,
and I therefore set my hand and affix my seal this 14th day of
August 2007.
Janene
Bennett
Otoe