NOTICE OF MEETING
NOTICE
IS HEREBY GIVEN that the Regular meeting of the Otoe County Commissioners of
AGENDA OF THE NEXT MEETING
OCTOBER 23, 2007
8:30 a.m. -- Open Meeting; call roll;
accept agenda; accept minutes from
previous meetings; audit
and sign payroll claims and regular claim
8:35 a.m. – Rick Sedersten:
Discussion and/or action RE: Proposals for AC in the Communication room.
8:45 a.m. – Dave Schmitz, Zoning
Administrator
1. Public Hearing: Prairie Winds Subd
located in the SE ¼ SW ¼ 31-9-9 requested by Eldon Schroder
2.
Public Hearing: H&H Acres Subd located in the SE
¼ NE1/4 30-9-11 requested by Robert & Beverly
Morris, Dennis &
Deanne McGraw and Ronald & Karen Reimer
3. Public Hearing: Heine Subd located in the NE ¼ NW ¼ 20-9-12 requested by James
& Lori Heine
4. Public Hearing: Preliminary Plat
for Davis Creek Subd located in the SE ¼ 11-8-11
requested by
Steve & Joyce Davis
5. Public Hearing: Preliminary and
Final Plat for Hamilton Place Subd located in the NW
¼ SW ¼ 4-9-9
requested by Jerry &
Teresa Swarts
6. Discussion and/or action to adopt
Resolution amending zoning regulations
9:15 a.m. -- Discussion and/or action regarding other
road and bridge matters
a)
b)
10:00 a.m. – Jim Johnston, Heather Bakula, Mark Easter, NCTC: Review forensic accounting
report
10:15 a.m. – Carol Bruggeman,
Village Clerk of Dunbar: Discussion and/or action regarding request to enter
into an agreement with
the County to provide building inspection services for the Village
Other business matters to address when
time allows:
Andrea Walters, Co Assessor: Tax list corrections;
Discussion and/or action RE: Charges for updating
Information
in plat book
Discussion and/or action RE: A policy
to prorate the probationary period for eligibility of insurance
benefits when an
employee moves from a part-time to a full-time position
Discussion and/or action RE:
Consideration of Communication RFP
Miscellaneous Correspondence and other
matters that may come before the Board
.
Immediately
following adjournment from regular session, the
Janene Bennett
Otoe
The
Individuals requiring physical or sensory
accommodations, including interpreter service, Braille, large print or recorded
materials, please contact Janene Bennett,
OCTOBER 23, 2007
The Otoe County Board of Commissioners convened in regular session at
8:30 a.m. on October 23, 2007 to audit and sign payroll claims and regular
claims and to take care of such other matters as are on the agenda for this
meeting. Advance notice of this meeting was published in the Nebraska City News
Press and Syracuse Journal Democrat, announced on the local radio station KNCY
and posted in three public places. This
meeting was open to the Public; the agenda was kept current, and is on file for
public inspection at the office of the Otoe County Clerk during regular
business hours.
The meeting was called to order by the Chairman of the Board Joy W Schroder. Answering
present at roll call were Commissioner Schroder,
Commissioner Thummel and Commissioner Haverty. None absent
Commissioner Thummel made a motion, seconded
by Commissioner Haverty to accept the agenda as
posted. Voting -- Commissioners Schroder, aye; Thummel, aye; Haverty, aye.
Motion carried.
Commissioner Thummel made a motion, seconded
by Commissioner Haverty to accept the minutes from
the previous meeting as mailed to them and not have them read. Voting –
Commissioners Thummel, aye; Haverty,
aye; Schroder, aye. Motion carried.
Commissioner Thummel made a motion, seconded
by Commissioner Haverty to audit and sign payroll
claims and regular claims as presented, with the exception of claim #2422
payable to Steve Mercure. Voting – Commissioners Haverty, aye; Schroder, aye; Thummel, aye. Motion carried.
Chairman Schroder informed the pubic in
attendance that a current copy of the Open Meetings Act is posted on the south
wall of the Courtroom. Additional copies
are available upon request. He asked that all attendees turn off their cell
phones while present in the meeting room.
Rick Sedersten, Courthouse Custodian,
cancelled his appointment to review proposals for placing a back-up air
conditioner in the communication room. Not all proposals have been received
yet.
Marv Pesek, General Assistance Administrator, did not have any general
assistance cases or applications for discussion.
Gregg Goebel, Emergency Management Director, came before the Board to
review specifications for the purchase of pagers, hardware, software and all
other equipment needed to update and strengthen the County’s communications
systems for emergency services. The project will entail the implementation of
two new repeater sites, one on the water tower in
Dave Schmitz, Zoning Administrator, conducted public hearings for
several subdivision plats.
1) Prairie Winds Subdivision located in the SE ¼ of the SW ¼ S31-T9-R9
as requested by owner Eldon Schroder. Schmitz said
the existing house and five acres is being sold to help pay for his nursing
care. The subdivision was unanimously approved by Planning Commission.
Commissioner Thummel made a motion, seconded by
Commissioner Haverty to authorize Chairman Schroder to sign the plat map for Prairie Winds
Subdivision. Voting – Commissioner Thummel, aye; Commissioner
Haverty, aye; Commissioner Schroder
abstained due to a conflict of interest. Motion carried.
2) H&H Acres Subdivision located in the SE ¼ of the NE ¼ S30-T9-R11
as requested by owners Robert and Beverly Morris, Dennis and Deanne McGraw,
Ronald and Karen Reimer. Schmitz said there is good access to rural water lines
and the owners are installing a new septic system before selling the property. The
subdivision was approved by the Planning Commission. Commissioner Thummel made a motion, seconded by Commissioner Schroder to authorize Chairman Schroder
to sign the plat map for H&H Acres Subdivision. Voting – Commissioners Haverty, aye; Schroder, aye; Thummel, aye. Motion carried.
3) Heine Subdivision located in the NE ¼ of the NW ¼ S20-T9-R12 as
requested by owners James and Lori Heine. The Planning Commission recommended
extending the lot 50 feet past the shelter belt to allow more room for laterals
and to increase the acreage to a minimum of 3 acres. The parcel includes a
house, grain bin and Quonset shed. Schmitz redrew the plat to increase the lot size
since the Planning Commission meeting; therefore, the revised plat has not been
signed by the Chairman of the Planning Commission or the landowners.
Commissioner Thummel made a motion, seconded by
Commissioner Haverty to authorize Chairman Schroder to sign the plat map after Schmitz obtains the
signatures of the landowners and the Chairman of the Planning Commission. Voting
– Commissioners Haverty, aye; Schroder,
aye; Thummel, aye. Motion carried.
4) Preliminary Plat for Davis Creek Subdivision located in the SE ¼
S11-T8-R11 as requested by Steve and Joyce Bunger. Present for the hearing were
Bryan Lang and Mark Palmer, representing Olsson & Associates and Bill Davis
and daughter, Joyce Bunger, landowners. Mr. Palmer said he has been working with
the Planning Commission and Zoning Administrator in trying to comply with the
County’s zoning regulations. They have drilled one permanent well and several
other test holes to make sure there is ample water available. They are still
working with the rural water service as well and probably will utilize both
sources of water for the lots. Water drainage has been another major issue.
There are ditches, creeks and waterways that are esthetically appealing, but
hinder access to some lot areas. No homes will be built in areas that are in a
100 year Flood Plain. The diameter of the cul-de-sacs has been increased to
accommodate fire/rescue vehicles. Palmer
said parcels on the east side will be developed first; the second phase will
include lots in the southern section. There are no plans to develop the
northwest lots in near future. Access to the subdivision will be built off of County
Road 34 with no plans to have the road paved. Internal roads will be built 30
feet wide and graveled. In the disposition, they will guarantee water availability
before the lot is sold, whether it is supplied by rural water or a drilled
well. The sewage system or lagoon must be at least 100 feet from the water line
or well. There being no objections, Commissioner Thummel
made a motion, seconded by Commissioner Haverty to
approve the Preliminary Plat for Davis Creek Subdivision. Voting --
Commissioners Schroder, aye; Thummel,
aye; Haverty, aye. Motion carried.
5) Hamilton Place Subdivision located in the NE ¼ of the SW ¼ S4-T9-R9
as requested by Jerry and Teresa Swartz. Neighbors attending the public hearing
at the Planning Commission meeting last week were concerned with the width of
On September 25, 2007, the
Glen Steffensmeier, County Highway
Superintendent, and Road and Bridge Foremen Wally Pohlman,
Rich Kuenning and Lynn Denniston
came before the Board to discuss road and bridge matters.
Steffensmeier noted that he will be starting bridge
inspections soon. There are 154 bridges to inspect this year. Foreman Denniston will assist him.
Oden Enterprises has poured the last cement slab that will be used to
construct a new bridge west of
Steffensmeier said he has been unable to find a
contractor with a crane available to set a tube on
Steffensmeier reported there is a large sink hole on
Steffensmeier said he will be turning in three projects
for Soft Match credit which should help offset the cost for the next federal
aid bridge project.
This week he received over $150,000 from FEMA for flood relief and expects
to receive another $36,000 later.
According to a contract with L.J. Webb Contractor Inc, the Palmyra SE
Bridge project is supposed to be completed in about 37 working days. Steffensmeier said that is not humanly possible since there
is so much work to be done yet. The contract stated the project would take 80
working days or it will go into penalty. They are not being charged for
Saturdays, Sundays, holidays or rain days. According to the inspection
engineer, workers have been quitting early and not getting much work done in a
day’s time. The Board agreed a letter should be sent to the company owner to
warn him that he will be penalized if the work is not complete by the deadline.
Steffensmeier said he doesn’t like to make a
contractor pay a penalty, but the County needs to collect enough to offset additional
costs of the project caused by their delays.
Dave Partsch,
Jim Johnston, Director of
Carol Bruggeman, Village Clerk of Dunbar, came
before the Board to request that
Discussion to create a policy to prorate the probationary period for
eligibility for insurance benefits when an employee moves from a part-time to a
full-time position was tabled to the next meeting.
Andrea Walters,
Ms. Walters said Farm and Home Publishers have contacted her soliciting land
transfer information that will be published in a plat book. They offered to trade complimentary copies of
plat books in return for the information. The Board agreed she should not
charge the publisher for the information and accept the free copies of the plat
books in lieu of payment.
Nick Shimmel, Jail Administrator, advised the
Board that he would like to purchase four 5- drawer filing cabinets. He said a
local vendor quoted him a sale price of $325 each, but he did not know how long
the sale would last. The Board asked him to obtain quotes from some other vendors
and to check with the state surplus center.
Miscellaneous correspondence was read and will be kept on file.
At 10:50 a.m. Commissioner Thummel made a
motion, seconded by Commissioner Haverty to go into
executive session to discuss personnel issues with the Highway Superintendent
and
At 11:20 a.m. Commissioner Haverty made a
motion, seconded by Commissioner Thummel to go back
into regular session. Voting --
Commissioners Schroder, aye; Thummel,
aye; Haverty, aye. Motion carried. No action was
taken.
There being no further business to come before the Board at this time,
and since all items on the agenda have been disposed of, Commissioner Haverty made a motion, seconded by Commissioner Thummel to declare this meeting adjourned, until the next
one, which will be on November 13, 2007. Voting – Commissioners Thummel, aye; Haverty, aye; Schroder, aye. Motion carried.
I, Janene Bennett, County Clerk for Otoe
County, do hereby certify that the above minutes were taken by me, and are true
and correct to the best of my knowledge, and I therefore set my hand and affix
my seal this 23rd day of October 2007.
Janene Bennett
Otoe