NOTICE OF MEETING
NOTICE
IS HEREBY GIVEN that the Otoe County Board of Commissioners will meet in regular
session at 8:30 a.m. on October 27, 2009 in the
AGENDA ___________________________________OCTOBER 27,
2009
8:30 a.m. -- Open Meeting; Call roll;
Open Meetings Act posted; Accept agenda; Accept
minutes
from previous meeting; Audit and sign payroll claims; Audit
and sign regular claims;
8:45 a.m. – Dave Schmitz, Zoning
Administrator:
Public Hearing to vacate
4-8-10 as requested by Kenneth Baker; Site address –
2) Public Hearing to approve final plat of
Post-Porter Subdivision located in the SW ¼ 24-8-10
As requested by Randy/Cindy Post,
Roland/Leona Post, Robert/Susanna Porter;
Site address –
8:50 a.m. – Discussion and/or action
involving road and bridge matters
1)
James Cook:
Discussion and/or action to repair Bridge #53860 located near S-70,
3 ½ miles east of Julian
2)
Discussion and/or
action to approve & sign the collective bargaining agreement between
Local Union 251 representing the Otoe County Road
Employees and
3)
Discussion and/or
action to approve the Annual Road Report for submittal to the NDOR
4)
Discussion and/or
action to let bids for the following road/bridge projects:
a)
Installation of
triple corrugated metal pipes to replace Bridge #C006604505P located
East of R-46
b)
Materials to replace
Bridge #C006604505P located East of R-46
c)
Construction of
concrete box culvert to replace Bridge #C006622020 located
East of
J-16
d)
Installation of
twin corrugated metal tubes Southwest of Lorton – East of O-44
e)
Materials to
construct/install corrugated metal tubes Southwest of Lorton-East of O-44
5)
Discussion and/or
action regarding Northern Natural gas line under bridge C66(444)
6)
Discussion: Cost
to contract rock hauling
7)
Discussion and/or
action: Consulting Engineer/Acting Highway Superintendent
7) Discussion and action on pending road
projects and miscellaneous road matters
Other
business matters to address when time allows:
Miscellaneous Correspondence and other matters
that may come before the Board
Janene Bennett
Otoe
The
Individuals requiring physical or sensory
accommodations, including interpreter service, Braille, large print or recorded
materials, please contact Janene Bennett,
October 27, 2009
The Otoe County Board of Commissioners convened in regular session at
8:30 a.m. on October 27, 2009 to audit and sign payroll claims and regular
claims and to take care of such other matters as are on the agenda for this
meeting. Advance notice of this meeting was published in the Nebraska City News
Press and Syracuse Journal Democrat, announced on KNCY Radio Station and posted
in at least three public places. This meeting was open to the Public, and the
agenda was kept current, and is on file for public inspection at the office of
the Otoe County Clerk during regular business hours.
The meeting was called to order by Chairman of the Board, Timothy
Nelsen. Answering present at roll call were Commissioner Nelsen, Commissioner
Lade, Commissioner Crook, Commissioner Kreifels and Commissioner Freshman.
Chairman Nelsen informed the public in attendance that a current copy of
the Open Meetings Act is posted on the south wall of the Courtroom. Additional
copies are available upon request. He asked that all attendees turn off their
cell phones or set them to vibrate while present in the meeting room.
Commissioner Kreifels made a motion, seconded by Commissioner Lade to
accept the agenda as posted. There being no further discussion, Chairman Nelsen
called for a vote. Voting aye were Commissioners Nelsen, Lade, Crook, Kreifels
and Freshman. Nay – none. Motion carried.
Commissioner Lade made a motion, seconded by Commissioner Freshman to
accept the minutes from the previous meeting and not have them read as each
member was furnished with a copy of same. There being no further discussion,
Chairman Nelsen called for a vote. Voting aye were Commissioners Lade, Crook,
Kreifels, Freshman and Nelsen. Nay – none. Motion
carried.
Commissioner Crook made a motion, seconded by Commissioner Freshman to
audit and sign payroll claims. There being no further discussion, Chairman
Nelsen called for a vote. Voting aye were Commissioners Crook, Kreifels, Freshman, Nelsen and Lade. Nay – none. Motion carried.
Having reviewed the regular claims in advance of this meeting,
Commissioner Lade made a motion, seconded by Commissioner Freshman to approve
payment of the regular claims. There being no further discussion, Chairman
Nelsen called for a vote. Voting aye
were Commissioners Kreifels, Freshman, Lade and Crook;
Commissioner Nelsen approved payment of all claims except those claims
submitted by the Public Defender’s Office to which he abstained. Nay – none.
Motion carried.
Chairman Nelsen announced that Members of the Otoe County Board of
Commissioners will be meeting in joint session with Nemaha, Johnson, Richardson
and Pawnee County Board Members on Tuesday, November 3rd at 6:00
p.m. in the Commissioners Chambers at the Nemaha County Courthouse. They plan
to discuss present and future collaboration of Federal Highway Projects, LPA, a
Highway Superintendent position and/or responsible charge person. The public is
invited to attend.
A notice was received regarding the fatal accident of a Saline County
Commissioner last Sunday that occurred while he was on a hunting trip in
Commissioner Freshman obtained three proposals for painting public areas
in the jail facility including the sheriff’s office, secretarial office, break
room, entry way, bathrooms and hallway. All
proposals were solicited from local contractors. Final Touch Painting offered
the lowest proposal for a total of $1680. All agreed to accept the proposal
from Tom Weddle dba Final Touch Painting. He will
work between the hours of 5:00 p.m. and 8:00 a.m.
Commissioner Freshman obtained two proposals for installing carpet
squares in the sheriff’s office and tile in all of the other public areas. Champion
Construction offered the lowest quote for materials and labor in the amount of
$3590. The second proposal was over $4700. All Board Members agreed to have
Champion Construction proceed with the installation of the new flooring. All
work will be performed after hours or on weekends.
At 8:45 a.m. Chairman Nelsen opened a public hearing to hear support or
opposition to the request for vacating Lot 1 of Bluebird Meadows Subdivision
located in the SE ¼ SE ¼ S4-T8-R10 – site address of
Chairman Nelsen opened a public hearing to hear support or opposition to
boundary line changes of the Post-Porter Subdivision located in the SW ¼
S24-T8-R10 as requested by owners Randy/Cindy Post, Roland/Leona Post, and
Robert/Susanna Porter. There being no comments, Chairman Nelsen closed the
hearing. Zoning Administrator Schmitz said the original tract was surveyed in the
1970’s, but it did not follow the tree line. Changes are necessary to correct
the boundary lines; then a new deed can be filed. Commissioner Kreifels made a
motion, seconded by Commissioner Freshman to authorize Chairman Nelsen to sign
the plat map for Post-Porter Subdivision located in the SW ¼ S24-T8-R10. Voting
aye were Commissioners Nelsen, Lade, Crook, Kreifels and Freshman.
Nay – none. Motion carried.
James Cook came before the Board to request that Bridge #C660053860 be
repaired with FEMA funds. The bridge was closed in 2007 after heavy rains and
it was determined to be unsafe for crossing. He said he now has to drive 4
miles around to get to his property on the south side where he is pasturing
livestock. He questioned why other bridges are being repaired by using FEMA
funds, but this bridge was not submitted for repair. Chairman Nelsen replied
that this area was not included in the FEMA declaration and therefore not
eligible for FEMA funding. Jeff Wagner, an engineer for the Mainelli
Wagner engineering firm, said he examined the bridge after the last
Commissioners’ meeting and found extensive damage. He said it cannot be
repaired and it would not be feasible to replace the bridge. Joan Cook questioned
how far south of the bridge does the
The Collective Bargaining Agreement between the Nebraska Public
Employees Local 251 (representing the Otoe County Road Department) and the
By statute an Annual Road Report must be filed with the State Department
of Roads by October 31st of any given year. The document includes a
budget and expenditure report of the fiscal ending June 30, 2009; a road and
bridge contracts report disclosing the amount of money spent for each project;
inventory reports of materials, supplies and machinery; an equipment cost
report denoting the efficiency of the equipment. Commissioner Kreifels made a
motion, seconded by Commissioner Freshman to authorize the Chairman to sign and
approve the FY09 Road Report as presented. There being no further discussion,
Chairman Nelsen called for a vote. Voting aye were Commissioners Crook,
Kreifels, Freshman, Nelsen and Lade. Nay – none.
Motion carried.
Jeff Wagner explained that he has prepared bid specifications for the
following bridge replacement projects and requested board approval to advertise
and open the bids on November 9, 2009, at 10:00 a.m. in the
Mr. Wagner said he will be meeting with representatives from Northern
Natural Gas this afternoon to discuss possible solutions for the County to
complete a bridge project southwest of
Commissioner Lade contacted a couple of rock haulers to get an estimate
of how much it would cost the County to have rock hauled when the road workers
fall behind or need extra rock. He said the quote ranged from $75 to $222 per 30
ton load, depending on the distance from the rock & gravel quarries. The
price is subject to change in accordance with fuel cost. He felt it was better
to have the rock/gravel billed directly to the County and pay for the hauling
separately.
Chairman Nelsen noted that Mark Mainelli was appointed
as the Acting Highway Superintendent for
Pending projects: Denniston said there are
four 2007 FEMA projects and approximately 65 2008 projects left to do. He said
he recently found a 2008 FEMA debris removal list and needs to review each site
to determine if the debris has been removed. A total of 26 culvert projects
will be let for bids. Chairman Nelsen suggested grouping the 26 projects by
area and soliciting bids by the hour. Wagner said it would be simple to write
specs for the 26 projects. Wagner was directed to send the specs to the seven
local contractors on his list; giving them ten days to respond with a proposal.
Joan Cook requested that these projects not be started until harvest was over.
Denniston said the County purchased a 1 ton truck in
2008 for the bridge crew that is not being used much. Commissioner Freshman suggested
purchasing a v-plow for the truck and using it for snow removal. He will
solicit quotes for review at the next meeting. Denniston
said he has not had time to write the specs for the purchase of a dump truck or
backhoe.
There being no further business to come before the Board at this time,
and since all items on the agenda have been disposed of, Chairman Nelsen
declared this meeting adjourned at 9:26 a.m. The next regular meeting will be
held on November 10, 2009.
I, Janene Bennett, County Clerk of Otoe County, do hereby certify that
the above minutes were taken by me, and are true and correct to the best of my
knowledge, and I therefore set my hand and affix the county seal this 27th
day of October 2009.
Janene Bennett
Otoe