NOTICE OF MEETING
NOTICE IS HEREBY GIVEN
that the Regular meeting of the Otoe County Commissioners of
AGENDA OF THE NEXT MEETING December
8, 2009
8:30 a.m. -- Open
Meeting, Call roll, Open Meetings Act posted; Accept agenda; Accept minutes
from previous
meeting;
Audit and Sign payroll claims; Audit and sign regular claims
8:35 a.m. – Janis Riege, Clerk of District Court: Discussion and/or action
RE: Microfilmed files
8:45 a.m. – Safety
Committee Report; Discussion and/or action RE: AED replacement
8:50 a.m. – Discussion
and/or action regarding road and bridge matters:
1)
Douglas Shop Construction
2)
FEMA
Projects
3)
4)
Miscellaneous
Discussion and/or action
RE: Resolution to set elected official salaries for 2011 thru 2014
Other business matters to address when time
allows:
Jackie Smith,
Miscellaneous Correspondence and
other matters that may come before the Board
Upon adjournment, Board
Members will inspect the Courthouse and/or Road Shops
Janene
Bennett, Otoe
The
Individuals requiring
physical or sensory accommodations, including interpreter service, Braille,
large print or recorded materials, please contact Janene Bennett,
December 8, 2009
The Otoe County Board of Commissioners convened in regular session at
8:30 a.m. on December 8, 2009 to audit and sign payroll claims and regular
claims and to take care of such other matters as are on the agenda for this
meeting. Advance notice of this meeting was published in the Nebraska City News
Press and Syracuse Journal Democrat, announced on KNCY Radio Station and posted
in at least three public places. This meeting was open to the Public, and the
agenda was kept current, and is on file for public inspection at the office of
the Otoe County Clerk during regular business hours.
The meeting was called to order by Chairman of the Board, Timothy
Nelsen. Answering present at roll call were Commissioner Nelsen, Commissioner
Lade, Commissioner Crook, Commissioner Kreifels and Commissioner Freshman.
Chairman Nelsen informed the public in attendance that a current copy of
the Open Meetings Act is posted on the south wall of the Courtroom. Additional
copies are available upon request. He asked that all attendees turn off their
cell phones or set them to vibrate while present in the meeting room.
Commissioner Kreifels made a motion, seconded by Commissioner Crook to
accept the agenda as posted. There being no further discussion, Chairman Nelsen
called for a vote. Voting aye were Commissioners Nelsen, Lade, Crook, Kreifels
and Freshman. Nay – none. Motion carried.
Commissioner Lade made a motion, seconded by Commissioner Freshman to accept the minutes from the previous
meeting and not have them read as each member was furnished with a copy of
same. There being no further discussion, Chairman Nelsen called for a vote.
Voting aye were Commissioners Lade, Crook, Kreifels, Freshman
and Nelsen. Nay – none. Motion carried.
Commissioner Freshman made a
motion, seconded by Commissioner Kreifels
to audit and sign payroll claims. There being no further discussion,
Chairman Nelsen called for a vote. Voting aye were Commissioners Crook,
Kreifels, Freshman, Nelsen and Lade. Nay – none.
Motion carried.
Having reviewed the regular claims in advance of this meeting,
Commissioner Crook made a motion, seconded by Commissioner Kreifels to approve payment of the regular claims.
There being no further discussion, Chairman Nelsen called for a vote. Voting aye were Commissioners Kreifels, Freshman, Lade and Crook; Commissioner Nelsen approved
payment of all claims except those claims submitted by the Public Defender’s
Office to which he abstained. Nay – none. Motion carried.
Janis Riege, District Court Clerk, came before
the board to discuss the storage of files in the basement storage room. She said that after the files are microfilmed
and put on discs, there is no reason to keep them. She feels the files can be destroyed to save
space. The oldest ones, pre-territory,
will be sent to the state historical society.
Commissioner Crook made a motion and seconded by Commissioner Lade to
destroy records that have been microfilmed but not the records being sent to the
state. There being no further discussion, Chairman Nelsen called for a
vote. Voting aye were Commissioners
Crook, Kreifels, Freshman, Lade and Nelsen. Nay – none.
Motion carried.
Safety Committee report and discussion regarding Automatic External
Defibrillator (AED) replacement: Commissioner
Lade said the old ones are obsolete and cannot be repaired. He suggested they get estimates on new ones
for the jail as soon as possible. Gregg
Goebel and Steve Lade will check on the possibility of getting grant money for
the purchase. The cost to purchase a new AED would be $1,095.00 with a 7-year
lifetime warranty plus batteries. Dave Partsch,
Gregg Goebel took a survey of county employees for a CPR/first aid
class. About 35% expressed interest in
taking the class.
Commissioner Lade suggested canceling the roads department post office
box and have all the mail sent to the Clerk’s box. That would save the county $45 per year.
Jackie Smith,
Road and bridge matters: Commissioner Lade said they had lumber for the
Douglas Shop, but due to the weather they would not be able to put it on
now. He suggested putting some gravel
around the building so it can be used this winter. Commissioner Freshman had two proposals for
electrical work. One proposal was from
Schneider Electric & Refrigeration, Inc. in the amount of $3533 and one
from Alan Wusk Electric for $4990. Commissioner Freshman recommended using
Schneider Electric. Lynn Denniston suggested getting a port-a-potty for a few months
until the shop is done. The
There was a discussion regarding the resolution to set elected officials
salaries. Sheriff Jim Gress made comparisons to salaries of other law enforcement
officers. Jackie Smith said the
treasurer’s office has increased responsibilities since title work was moved to
their office. Janis Riege
stated that the District Court Clerk is paid less than other offices. Jan Reed, Register of Deeds, said her salary
has always been the lowest paid in the courthouse. Commissioner Nelsen said the law states that
salaries have to be equalized.
Commissioner Lade noted that salaries in
Chairman Nelsen stated that the courthouse is closing at 2:00 pm today
for a snow emergency and the courthouse will remain closed Wednesday, reopening
at 8:00 am Thursday morning.
At 9:25 a.m. Chairman Nelsen called for a 10 minute recess. At 9:35 a.m. the meeting resumed with all
members being duly noted as present.
Mark Mainelli has been working on the FEMA
projects. He has sorted them by what needs to be done and color-coded the map
accordingly. Debris needs to be removed
first. The NEMA people have been working with him to get the projects
going. Large removals of debris will be
lumped together; then they will get contractors to bid on the removal. Contractors want to work out the details of
removal with the landowners and not have the county be in the middle. Commissioner Lade knows someone with a portable
chipper that could grind up some of the brush to get rid of it and he will get
a price for that. Lynn Denniston explained the snow
map and where they are sending the extra blades that they have on pickups for
the snow removal.
There being no further business to come before the Board at this time,
and since all items on the agenda have been disposed of, Chairman Nelsen
declared this meeting adjourned at 10:05 am. The next regular meeting will be
held on December 22, 2009.
I, Susan Tomlyn, Administrative Assistant to
the County Clerk of Otoe County, do hereby certify that the above minutes were
taken by me, and are true and correct to the best of my knowledge, and I
therefore set my hand and affix the county seal this 8th day of
December 2009.
Susan Tomlyn
Administrative Assistant to the