NOTICE OF
MEETING
NOTICE
IS HEREBY GIVEN that the Otoe County Board of Commissioners will meet in
regular session at 8:30 a.m. on December 27, 2011 in the
AGENDA
---------------------------------------------------------DECEMBER 27, 2011
8:30 a.m. -- Open Meeting; Call roll; Open
Meetings Act posted; Accept agenda; Accept minutes
from previous meeting; Audit and sign payroll claims; Audit
and sign regular claims
8:40 a.m. – Dave Schmitz, Zoning
Administrator: Discussion – proposed changes to wind turbine regulations
8:45 a.m. – Public Hearing to approve the T-10
Subdivision plat located in the NE ¼ SE ¼ S5-T7-R13 as requested
by
Jim and Diane Teten
8:45 a.m. – Sheriff Jim Gress:
Open bids – Purchase 2 new patrol vehicles
Open bids for the sale of a 2006 Cadillac (drug seizure vehicle)
8:50 a.m. – County Attorney Dave Partsch:
Discussion and/or action to renew the Juvenile Service Grant for the CARE
Program (juvenile
electronic monitoring in lieu of detention); Discussion and/or action to
approve a 6-month
Continuance of
8:55 a.m. -- Road and Bridge matters
1)
Discussion and/or
action to accept a bid for the purchase of a service truck for the road
department
2)
Discussion and/or
action to adopt a resolution requesting the cancellation of BRO-7066(36) as a
Federal Aid Project (located west of P-60) and
requesting BRO-7066(43) be constructed in lieu of
BRO-7066(36)
3)
Discussion and/or action regarding Project C006602530 west of
I-24 to consider Contractor’s request to suspend working days for the winter
and to discuss or take action on any special conditions
4)
Mark Mainelli: Discussion and/or action - New MUTCD
(Manual Uniform Traffic Control Devices) requirements for signs
5)
Discussion and/or
action: Pending road and bridge projects
6)
Discussion and/or
action: Pending FEMA projects
7)
Miscellaneous
Other business matters to address when time
allows:
Discussion and/or action to sign a
resolution adopting a revised Deferred Compensation Plan 475(b) in order to be
in
compliance
with IRS code
Commissioner Freshman: Discussion –
Deterioration of courthouse windows
Acknowledge receipt of $25,000 donation
from the Karl H and Wealtha H Nelson Family
Foundation for the tuck
point
project at the Courthouse
Acknowledge Janet Reed, Otoe County
Register of Deeds, for being elected as
Register of Deeds and Election
Commissioners Association, an affiliate of NACO
Miscellaneous Correspondence and other
matters that may come before the Board
Janene Bennett, Otoe
The
Individuals requiring physical or sensory
accommodations, including interpreter service, Braille, large print or recorded
materials, please contact Janene Bennett,
December 27, 2011
The Otoe County Board of Commissioners convened in regular session at
8:30 a.m. on December 27, 2011 to audit and sign payroll claims and regular
claims and to take care of such other matters as are on the agenda for this
meeting. Advance notice of this meeting was published in the Nebraska City News
Press and Syracuse Journal Democrat and posted in at least three public places.
This meeting was open to the Public, and the agenda was kept current, and is on
file for public inspection at the office of the Otoe County Clerk during
regular business hours.
The meeting was called to order by Chairman of the Board, Tim Nelsen.
Answering present at roll call were Commissioner Nelsen, Commissioner Lade,
Commissioner Crook, Commissioner Freshman and Commissioner Hauptman; none
absent.
Chairman Nelsen informed the public in attendance that a current copy of
the Open Meetings Act is posted on the south wall of the meeting room.
Additional copies are available upon request. He asked that all attendees turn
off their cell phones or set them to vibrate while present in the meeting room.
Commissioner Crook made a motion, seconded by Commissioner Hauptman to
accept the agenda as posted. There being no further discussion, Chairman Nelsen
called for a vote. Voting aye were Commissioners Nelsen, Lade, Crook, Freshman and Hauptman. Nay – none. Motion carried.
Commissioner Freshman made a motion, seconded by Commissioner Crook to
accept the minutes from the previous meeting and not have them read as each
member was furnished with a copy of same. There being no further discussion,
Chairman Nelsen called for a vote. Voting aye were Commissioners Lade, Crook, Freshman, Hauptman and Nelsen. Nay – none. Motion
carried.
Commissioner Freshman made a motion, seconded by Commissioner Lade to
audit and sign payroll claims. There being no further discussion, Chairman
Nelsen called for a vote. Voting aye were Commissioners Crook, Freshman, Hauptman, Nelsen and Lade. Nay – none. Motion
carried.
Having reviewed the regular claims in advance of this meeting,
Commissioner Hauptman made a motion, seconded by Commissioner Lade to approve
payment of the regular claims. There being no further discussion, called for a
vote. Voting aye were Commissioners Crook, Freshman,
Hauptman and Lade; Commissioner Nelsen approved payment of all claims except
those claims submitted by the Public Defender’s Office to which he abstained.
Nay – none. Motion carried.
Chairman Nelsen acknowledged Janet Reed, Otoe County Register of Deeds,
for being elected as the treasurer of the
The
Zoning Administrator, Dave Schmitz, said the Planning Commission
reviewed the proposed changes to the wind turbine regulations as suggested by
Patrick Dalseth with Midwest Wind Energy Systems.
They agreed to change the allowable height of the
Chairman Nelsen opened a public hearing to hear comments regarding the approval
of the plat map for T-10 Subdivision as requested by Jim & Diane Teten. There being no comments, the hearing was closed. As
a Registered
Sheriff Jim Gress advertised for bids for the
purchase of two new patrol vehicles. He said he received bids from three
dealers for the purchase of a 2012 4x4 Crew Cab pickup. Those submitting bids
were: Larson Motors,
Five bids were received for the sale of a 2005 Cadillac that had been
held by the Sheriff as a drug seizure vehicle. Those bidding were: Andy Wright
- $1500; Scott Harpster - $3233; Ben Shirley - $3100;
Phil Penney - $4512; Tim Bernard - $385. Sheriff Gress
was given the bids to review and was asked to return later with a
recommendation as to whom the vehicle should be sold.
Foremen
Commissioner Freshman reported that four bids were received for the
purchase of a heavy duty service truck to be used by the road department. Bids
were submitted at the December 13th meeting, but were given to
Commissioner Freshman for further review. In the meantime, he met with salesmen and the
road foremen to determine which truck was the best buy and best suited for
county use. Larson Motors offered a bid
of $89,874 for a 2012 Ford F-550 Service Truck fully equipped; Truck &
Equipment International,
Chairman Nelsen introduced Resolution 12-27-11-52 requesting the NDOR to
cancel BRO-7066(36) located west of P-60 as a Federal Aid Project in exchange
for constructing BRO-7066(43) located south of P-28. Commissioner Crook made a
motion, seconded by Commissioner Lade to adopt Resolution 12-27-11-52
requesting the cancellation of BRO-7066(36) from the Federal Aid Program and
replacing it with BRO-7066(43). There being no further discussion, Chairman
Nelsen called for a vote. Voting aye were Commissioners Hauptman, Nelsen, Lade,
Crook and Freshman. Nay – none. Motion carried.
Engineer Mark Mainelli, reported that the
contractor has completed over 50% of Structure C006602530 located west of I-24.
He said the contract contained 110 working days with provisions for special
winter conditions. The contractor
requests that he be allowed to leave the site after he completes as much of the
project as weather permits; then, in the spring he will return to finish the
dirt work. Mainelli said he should have no problem in
completing the project by the May deadline and recommended that the Board grant
his request. Commissioner Lade made a motion, seconded by Commissioner Freshman
to grant the contractor permission to leave the site after completing as much
of the work that he can; then return in the spring to finish the dirt work. There
being no further discussion, Chairman Nelsen called for a vote. Voting aye were
Commissioners Nelsen, Lade, Crook, Freshman and
Hauptman. Nay – none. Motion carried.
In accordance with the new MUTCD (Manual for Uniform Traffic Control
Devices), all counties must submit a written plan to NDOR in January 2012,
outlining procedures for categorizing all traffic signs within the county. The County will then have two years to
fulfill the plan. A road employee will be designated to take pictures of every
sign - logging its location, height, date of installment and retro reflective
ability. Mainelli
said there are three ways to monitor the signs – 1) Purchase a reflectometer that measures the sign’s reflectivity; 2)
Conduct night inspections to test the reflectivity; 3) Replace the sign every
10 years after the reflectivity guarantee has expired. This new mandate is the
result of recent law suits filed against two counties in
Pending road/bridge matters:
·
The News
Press listed projects discussed at the December 13th meeting being
proposed for the County’s 1 & 6 Road Plan for 2012-2018; however, Chairman
Nelsen said more projects can be added until the February deadline.
·
Chairman
Nelsen said we are still waiting to receive approximately $785,000 in FEMA reimbursement
·
Commissioner
Crook said someone questioned her as to whether there was enough rip rap on the
south side of the Shallenberger triple box culvert
·
Mainelli gave
each member 2 maps with proposed road/bridge projects – 1 map listed projects
for 2012 (1 year plan); the second map listed projects proposed for the 6 year
plan
·
Chairman
Nelsen said rock is being hauled and spread on soft spots in county roadways; Commissioner
Lade thought rock piles should be restocked at the shop yards as well.
After reviewing and recalculating the bids to purchase two new patrol
vehicles, Sheriff Gress returned with the following recommendations:
Assuming the Commissioners were keeping the Expedition rather than trading it
in, the best trade-in offer came from Larson Motors - $3500 for the Crown Vic.
Larson’s bid for the Chevy Tahoe was $28,849 less $3500 trade-in, leaving a
sale price of $25,349. Sid Dillon of Wahoo had the lowest bid of $25,496 for
the 2012 Crew Cab 4x4 pickup without a trade-in. Commissioner
Freshman commented that he prefers to buy locally, but the Board is also
responsible for monitoring taxpayer’s dollars. Therefore, Commissioner Freshman
made a motion, seconded by Commissioner Crook to purchase a 2012 Chevy Tahoe
from the low bidder, Larson Motors, for the quoted price of $25,349 and to
purchase a 2012 Crew Cab 4x4 pickup from the low bidder, Sid Dillon for the
quoted price of $25,436. There being no further discussion, Chairman Nelsen
called for a vote. Voting aye were Commissioners Lade, Crook, Freshman, Hauptman and Nelsen. Nay – none. Motion carried.
According to blue book value and the amount of repairs needed, Sheriff Gress said he anticipated a bid of $4000 to $5000 for the
2005 Cadillac. After reviewing the bids opened earlier, he recommended that the
Board accept the high bid of $4512. Commissioner Hauptman made a motion,
seconded by Commissioner Crook to sell the 2005 Cadillac to Phil Penney who
submitted the highest bid of $4512. There being no further discussion, Chairman
Nelsen called for a vote. Voting aye were Commissioners Crook, Freshman, Hauptman, Nelsen and Lade. Nay – none. Motion
carried. Sheriff Gress noted the proceeds will be deposited
into the County’s Federal Drug Law Enforcement Fund.
Commissioner Freshman reported that many of the windows in the Courthouse
are showing signs of deterioration, especially those located on the south and
west sides of the second floor. There are four that are in dire need of
maintenance or replacement. He said re-caulking and/or replacing rotten boards
would be a temporary fix and still cost about $1500 each. After checking with
several companies, he found only one company, Marvin Windows,
that could replicate the Courthouse’s historic windows. To replace the
12 foot tall windows on the second level will cost approximately $5700 each;
first floor windows will cost less. He estimated it will cost nearly $200,000
to replace 40 windows. Commissioner Crook said she would like to check for any
grant money available. She also suggested creating a 5-6 year plan – replacing
a few windows every year, starting with the ones in the poorest condition. They
will continue discussing options.
Chairman Nelsen acknowledged the receipt of a $25,000 donation from the
Karl H and Wealtha H Nelson Family Foundation to be
applied toward tuck pointing the Courthouse next year.
There being no further business to come before the Board at this time,
and since all items on the agenda have been disposed of, Chairman Nelsen
declared this meeting adjourned at 10:02
a.m. The next regular meeting will be held on January 10, 2012.
I, Janene Bennett, County Clerk of Otoe County, do hereby certify that
the above minutes were taken by me, and are true and correct to the best of my
knowledge, and I therefore set my hand and affix the county seal this 27th day
of December 2011.
Janene Bennett
Otoe
Press Report:
The Otoe County Board of Commissioners convened in
regular session on Tuesday, December 27, 2011 at 8:30 a.m. in the
Gas Inc/svc $141.53; Menards-Lincoln Store South/sup
$124.47; Metal Culverts Inc/sup $3,566.50; Miller-Monroe-Farrell/svc
$49,320.00; N C Utilities/svc $887.72; Nebraska Machinery Co/svc $10,848.12;
Ryan L Neemann/reimb $31.00; Nicholson and
Associates/svc $105.50; Columbus Community Hospital Inc DBA Occupational Health
Services/svc $70.00; Orschelns/svc $701.22; R & R
Service/svc $68.60; Southeast Seamless Gutter and Home Improvements Inc/svc
$692.00; Syracuse Do It Best Hardware/sup $251.91; Syracuse Iron Works/sup
$3,094.61; Tri-Valley Bank/cap outlay $1,431.38; Verizon
Wireless/svc $373.04; Village of Otoe/svc $15.00; Windstream/svc
$104.49; Winn Rack/sup $254.00; LOCAL GRANTS – SHERIFF FUND: Orschelns/svc
$35.99; INHERITANCE TAX FUND: Henry
Motors South Inc/cap outlay $17,395.00; 911 WIRELESS SERVICE FUND: Windstream/svc
$1,870.65; 911 SURCHARGE FUND: D &
D Communications/svc $593.75; Windstream/svc
$2,319.28 Grand Total $776,108.52 Signed by // Charles R Hauptman, 1st District
Commissioner,